Executive Operations & Administration Lead

Dubai Corporation For Ambulance Services; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Dubai Corporation For Ambulance Services seeks a seasoned executive assistant to support the Department Director. You will attend meetings, prepare minutes, manage calendars, and coordinate internal and external communications to ensure smooth operations.

You will organize documentation, track action items, draft official correspondence, and supervise office resources, delivering reliable administrative partnership at the directorate level.

Qualifications

• Master's/Bachelor's degree in Business Administration or equivalent.
• Experience: A Master's degree does not require experience.
• A Bachelor's degree requires two years of experience in Business Administration or equivalent.

Responsibilities

• Attend the Department Director’s meetings with internal teams, employees, suppliers, and partners, prepare meeting minutes and summaries, and follow up on the implementation of action items.
• Monitor the implementation of the Department Director’s directives and decisions with section heads, work teams, and employees, and maintain and update the follow-up register on a regular basis.
• Prepare and continuously enhance presentations in line with the department’s requirements.
• Draft, review, and prepare official correspondence and emails on behalf of the Department Director, and send them as required.
• Coordinate with committee, council, and team secretaries regarding meeting schedules, agendas, and related documentation, particularly for committees chaired by the Department Director.
• Coordinate and follow up with section heads and affiliated offices to ensure the timely and accurate submission of institutional requirements.
• Oversee the implementation of the department’s rewards and incentives policy in accordance with approved procedures and in coordination with the relevant stakeholders.
• Manage the Department Director’s calendar, coordinate internal and external meetings, organize appointments, receive visitors, and coordinate meeting requests.
• Provide administrative support to the Department Director by maintaining office records and databases, receiving and processing transactions, handling employee requests, and overseeing the office’s logistical, financial, and technical resources.

Education

Master's/Bachelor's degree in Business Administration or equivalent

Bachelor's degree in Business Administration or equivalent

Job description

Dubai Corporation For Ambulance Services seeks a seasoned executive assistant to support the Department Director. You will attend meetings, prepare minutes, manage calendars, and coordinate internal and external communications to ensure smooth operations.

You will organize documentation, track action items, draft official correspondence, and supervise office resources, delivering reliable administrative partnership at the directorate level.