Executive Secretary & Admin Operations Lead

Gulf Dates Trading; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Gulf Dates Trading in Dubai seeks an executive assistant to support the senior team. You will draft letters, memos, invoices and reports for senior staff, and manage confidential documents.

You will maintain the executive's calendar, organize appointments, board meetings, and conferences, and coordinate meetings with attendees. You will handle all correspondence, greet visitors, take notes, and perform general office tasks including basic bookkeeping.

Qualifications

• Excellent verbal and written communication skills in English and Arabic.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Responsibilities

• Draft letters, memos, invoices and reports for senior staff.
• Maintain executive's calendar and plan appointments.
• Schedule and attend meetings, take notes and minutes.
• Handle correspondence and distribute contents to appropriate staff.
• Perform basic bookkeeping and office supply management.

Skills

Bilingual English/Arabic

Office administration

Time management

Meeting coordination

Documentation drafting

MS Office proficiency

Job description

Gulf Dates Trading in Dubai seeks an executive assistant to support the senior team. You will draft letters, memos, invoices and reports for senior staff, and manage confidential documents.

You will maintain the executive's calendar, organize appointments, board meetings, and conferences, and coordinate meetings with attendees. You will handle all correspondence, greet visitors, take notes, and perform general office tasks including basic bookkeeping.