Executive - Leasing Admin

Apparel Group - UAE; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

Apparel Group - UAE is seeking a Lease Administrator to maintain lease records, track critical deadlines, and support internal teams with lease-related processes. The role ensures accurate lease administration in alignment with corporate procedures and real estate timelines.

The position requires 2–4 years of leasing experience, a relevant bachelor's degree, and proficiency in MS Excel, MRI, and Yardi. You will liaise with legal, finance, and real estate teams to ensure timely actions and data

Qualifications

• 2-4 years of experience in leasing administration, commercial real estate support, or property operations.
• Bachelor's degree in Business Administration, Real Estate, or equivalent.
• Familiarity with commercial lease documents and basic real estate processes.
• Proficiency in MS Excel and exposure to lease management software (MRI, Yardi, etc.) is preferred.
• Strong attention to detail, document organization, and communication skills.

Responsibilities

• Maintain lease files and database entries, ensuring accuracy of terms, expiry dates, and payment schedules.
• Support the lease agreement execution process by assisting with document preparation, scanning, filing, and version control.
• Track the status of renewals, amendments, and legal notices, and coordinate with internal stakeholders for timely actions.
• Ensure lease details are accurately reflected in lease management systems (e.g., MRI) and update changes as directed by senior staff.

Skills

MS Excel

Attention to detail

Communication skills

Document organization

Education

Bachelor's degree in Business Administration or Real Estate

Tools

MRI

Yardi

Job description

JOB DESCRIPTION

Objective:

This position is responsible for maintaining and updating lease records, tracking critical deadlines, coordinating documentation, and supporting internal teams in the execution of lease-related processes. The role ensures accurate lease administration in alignment with corporate procedures and real estate timelines.

Key Responsibility:

Lease Documentation & Records Management

• Maintain lease files and database entries, ensuring accuracy of terms, expiry dates, and payment schedules.
• Support the lease agreement execution process by assisting with document preparation, scanning, filing, and version control.
• Track the status of renewals, amendments, and legal notices, and coordinate with internal stakeholders for timely actions.

Critical Date Monitoring & Compliance

• Monitor key lease dates (renewals, expirations, handovers) and maintain corresponding trackers.
• Notify responsible teams in advance to ensure timely processing and avoid contractual lapses.

Reporting & Data Maintenance

• Assist in preparing basic reports related to lease status, rent escalations, and occupancy data.
• Consolidate data for internal audits, budgeting, and portfolio reviews.

Landlord & Internal Coordination

• Act as the point of contact for routine landlord communications regarding documentation, billing, or lease queries.
• Liaise with the legal, finance, and real estate teams to support lease execution and issue resolution.

System Entry & Process Support

• Ensure lease details are accurately reflected in lease management systems (e.g., MRI).
• Maintain system integrity by updating changes in lease terms or contacts as directed by senior staff.
• Contribute to process streamlining by identifying minor gaps and suggesting operational improvements.

Desired Experience:

• 2-4 years of experience in leasing administration, commercial real estate support, or property operations.
• Bachelor's degree in Business Administration, Real Estate, or equivalent.
• Familiarity with commercial lease documents and basic real estate processes.
• Proficiency in MS Excel and exposure to lease management software (MRI, Yardi, etc.) is preferred.
• Strong attention to detail, document organization, and communication skills.