Executive - Leasing Admin

R&B Fashion; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

R&B Fashion is seeking a Lease Administrator to maintain lease records, track critical deadlines, and support internal teams with lease-related processes from our Dubai office.

You will coordinate documentation, renewals, and landlord communications; ensure MRI/Yardi data accuracy; and assist with basic reporting on occupancy, rent escalations, and portfolio status—while collaborating with legal, finance and real estate teams.

Qualifications

• 2–4 years of experience in leasing administration, commercial real estate support, or property operations.
• Bachelor’s degree in Business Administration, Real Estate, or equivalent.
• Familiarity with commercial lease documents and basic real estate processes.
• Proficiency in MS Excel and exposure to lease management software (MRI, Yardi, etc.) is preferred.
• Strong attention to detail and good communication and documentation skills.

Responsibilities

• Maintain lease files and database entries, ensuring accuracy of terms, expiry dates, and payment schedules.
• Support the lease agreement execution process with document preparation, scanning, filing, and version control.
• Track renewals, amendments, and legal notices, coordinating with internal stakeholders for timely actions.

Skills

Attention to detail

Communication skills

Document organization

Education

Bachelor’s degree in Business Administration, Real Estate, or equivalent

Tools

MRI

Yardi

MS Excel

Job description

Job Description:

Objective:

This position is responsible for maintaining and updating lease records, tracking critical deadlines, coordinating documentation, and supporting internal teams in the execution of lease-related processes. The role ensures accurate lease administration in alignment with corporate procedures and real estate timelines.

Key Responsibility:

Lease Documentation & Records Management

• Maintain lease files and database entries, ensuring accuracy of terms, expiry dates, and payment schedules.
• Support the lease agreement execution process by assisting with document preparation, scanning, filing, and version control.
• Track the status of renewals, amendments, and legal notices, and coordinate with internal stakeholders for timely actions.

Critical Date Monitoring & Compliance

• Monitor key lease dates (renewals, expirations, handovers) and maintain corresponding trackers.
• Notify responsible teams in advance to ensure timely processing and avoid contractual lapses.

Reporting & Data Maintenance

• Assist in preparing basic reports related to lease status, rent escalations, and occupancy data.
• Consolidate data for internal audits, budgeting, and portfolio reviews.

Landlord & Internal Coordination

• Act as the point of contact for routine landlord communications regarding documentation, billing, or lease queries.
• Liaise with the legal, finance, and real estate teams to support lease execution and issue resolution.

System Entry & Process Support

• Ensure lease details are accurately reflected in lease management systems (e.g., MRI).
• Maintain system integrity by updating changes in lease terms or contacts as directed by senior staff.
• Contribute to process streamlining by identifying minor gaps and suggesting operational improvements.

Desired Experience:

• 2-4 years of experience in leasing administration, commercial real estate support, or property operations.
• Bachelor’s degree in Business Administration, Real Estate, or equivalent.
• Familiarity with commercial lease documents and basic real estate processes.
• Proficiency in MS Excel and exposure to lease management software (MRI, Yardi, etc.) is preferred.
• Strong attention to detail, document organization, and communication skills.

Requirements: