Executive - Leasing Admin

Apparel Group; Dubai; In loco; AED 70.000 - 110.000; Tempo pieno

Descrizione del lavoro

Apparel Group is seeking a Lease Administrator in Dubai to maintain and update lease records, monitor critical dates, and support documentation workflows. You will coordinate with legal, finance and real estate teams and ensure data accuracy in lease systems like MRI.

The role requires 2–4 years in leasing administration or real estate support, a Bachelor’s degree, and strong MS Excel skills. Experience with MRI or Yardi is preferred. This is a full-time, on-site position in Dubai.

Competenze

• 2-4 years of experience in leasing administration or commercial real estate support.
• Bachelor’s degree in Business Administration, Real Estate, or equivalent.
• Familiarity with commercial lease documents and basic real estate processes.
• Proficiency in MS Excel and exposure to lease management software (MRI, Yardi) preferred.

Mansioni

• Maintain lease files and database entries with accurate terms, expiries, and payment schedules.
• Assist with document prep, scanning, filing and version control for leases.
• Track renewals, amendments, and legal notices; coordinate with internal stakeholders.
• Monitor key lease dates and notify teams to avoid contractual lapses.
• Prepare basic reports on lease status, rent escalations, and occupancy data.
• Liaise with legal, finance and real estate teams to support lease execution and issue resolution.
• Ensure lease details are reflected in MRI and other systems and update as needed.
• Identify minor gaps and suggest operational improvements.

Conoscenze

MS Excel

Lease management

Documentation

Communication

Attention to detail

Formazione

Bachelor's degree in Business Administration / Real Estate

Strumenti

MRI

Yardi

Descrizione del lavoro

Objective

This position is responsible for maintaining and updating lease records, tracking critical deadlines, coordinating documentation, and supporting internal teams in the execution of lease-related processes. The role ensures accurate lease administration in alignment with corporate procedures and real estate timelines.

Objective

This position is responsible for maintaining and updating lease records, tracking critical deadlines, coordinating documentation, and supporting internal teams in the execution of lease-related processes. The role ensures accurate lease administration in alignment with corporate procedures and real estate timelines.

Key Responsibility

Lease Documentation & Records Management

• Maintain lease files and database entries, ensuring accuracy of terms, expiry dates, and payment schedules.
• Support the lease agreement execution process by assisting with document preparation, scanning, filing, and version control.
• Track the status of renewals, amendments, and legal notices, and coordinate with internal stakeholders for timely actions.

Critical Date Monitoring & Compliance

• Monitor key lease dates (renewals, expirations, handovers) and maintain corresponding trackers.
• Notify responsible teams in advance to ensure timely processing and avoid contractual lapses.

Reporting & Data Maintenance

• Assist in preparing basic reports related to lease status, rent escalations, and occupancy data.
• Consolidate data for internal audits, budgeting, and portfolio reviews.

Landlord & Internal Coordination

• Act as the point of contact for routine landlord communications regarding documentation, billing, or lease queries.
• Liaise with the legal, finance, and real estate teams to support lease execution and issue resolution.

System Entry & Process Support

• Ensure lease details are accurately reflected in lease management systems (e.g., MRI).
• Maintain system integrity by updating changes in lease terms or contacts as directed by senior staff.
• Contribute to process streamlining by identifying minor gaps and suggesting operational improvements.

Desired Experience

• 2-4 years of experience in leasing administration, commercial real estate support, or property operations.
• Bachelor’s degree in Business Administration, Real Estate, or equivalent.
• Familiarity with commercial lease documents and basic real estate processes.
• Proficiency in MS Excel and exposure to lease management software (MRI, Yardi, etc.) is preferred.
• Strong attention to detail, document organization, and communication skills.