Administration Executive-Leasing

Careers at UAE; United Arab Emirates; On-site; AED 60,000 - 100,000; Full time

Job summary

Careers at UAE is seeking an Administration Executive – Leasing to support lease document management, renewals, amendments, and liaise with the leasing team and legal advisors.

Responsibilities include maintaining the leasing database in Yardi, processing Ejari registrations with authorities, generating occupancy and rent roll reports, and serving as the first point of contact for tenant inquiries.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Real Estate, Property Management, or a related field.
• Minimum 2 years experience in leasing administration or property management.
• Experience with Yardi property management software is highly preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities with cross‑department collaboration.

Responsibilities

• Prepare, review, and manage lease documents with leasing team and legal advisors.
• Maintain leasing database and tenant records using Yardi; ensure data accuracy.
• Assist Ejari registrations; liaise with authorities and tenants for compliance.
• Generate leasing reports including occupancy, rent roll, and payment status.
• Serve as first point of contact for tenant inquiries on documentation and terms.
• Collaborate with finance, operations, and other departments.
• Ensure compliance with RERA regulations and local leasing laws.
• Provide general administrative support and calendar management for the team.

Skills

Organization

Communication skills

Multitasking

Attention to detail

Interdepartmental collaboration

Education

Diploma or Bachelor’s degree in Business Administration, Real Estate, Property Management, or a related field

Tools

Yardi

Microsoft Office Suite

Job description

Administration Executive – Leasing

Job Description

Key Responsibilities

• Prepare, review, and manage lease agreements, renewals, amendments, and other leasing documents in coordination with the leasing team and legal advisors.
• Maintain and regularly update the leasing database and tenant records using Yardi property management software, ensuring data accuracy and completeness.
• Assist in the processing and registration of Ejari contracts, liaising with relevant government authorities and tenants to ensure compliance with Dubai’s regulatory requirements.
• Generate and compile leasing reports including occupancy rates, rent roll, payment status, and lease expiry notifications using Yardi and other tools.
• Serve as the first point of contact for tenant inquiries related to leasing documentation, rental payments, and lease terms, providing timely and professional responses.
• Collaborate with finance and operations teams and other departments.
• Ensure all leasing activities and documentation adhere to company policies, RERA regulations, and other local property laws.
• Provide general administrative support including managing correspondence, drafting emails, maintaining filing systems, and organizing calendars and meetings for the leasing team.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Real Estate, Property Management, or a related field preferred.
• Minimum of 2 years experience in leasing administration, property management, or a similar real estate support role, preferably within retail or shopping mall environments.
• Proven professional experience working with Yardi property management software is highly preferred, with strong skills in database management and report generation.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities effectively.
• Strong communication and interpersonal skills to interact with team members and other departments including tenant’s.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software tools.
• Knowledge of Dubai’s Ejari system, RERA regulations, and local leasing laws is an advantage.
• Ability to work independently, take initiative, and contribute positively to a fast-paced team environment.
• Fluency in English is required; Arabic language skills are an added benefit.