Executive Assistant

Manpower Middle East; Sharjah; On-site; AED 134,000 - 201,000; Full time

Job summary

Manpower Middle East is seeking an Executive Assistant to provide high-level administrative and organizational support to senior management. You will manage calendars, screen communications, prepare reports and minutes, and coordinate meetings and travel.

The role requires 3-5 years of EA/PA experience, strong MS Office skills, and superb communication. You will handle confidential information with discretion and support project coordination in a fast-paced environment.

Qualifications

• Bachelor's degree in business administration or related field preferred.
• 3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Professional demeanor and stakeholder management skills.
• Ability to multitask and work in a fast-paced environment.

Responsibilities

• Manage executives calendars, meetings, appointments, and travel arrangements.
• Screen calls, emails, and correspondence, responding or escalating as appropriate.
• Prepare reports, presentations, meeting agendas, and minutes.
• Coordinate internal and external meetings, conferences, and events.
• Maintain confidential records, documents, and filing systems.
• Follow up on action items and ensure timely completion of assigned tasks.
• Liaise with internal departments, clients, and external stakeholders.
• Handle expense reports, purchase requests, and administrative documentation.
• Support project coordination and special assignments as required.

Skills

Microsoft Office proficiency

Calendar management

Communication skills

Time management

Confidentiality

Stakeholder management

Multitasking

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

We are looking for an Executive Assistant provides high-level administrative and organizational support to senior management, ensuring smooth day-to-day operations, effective communication, and efficient calendar and office management.

Key Responsibilities:

• Manage executives calendars, meetings, appointments, and travel arrangements.
• Screen calls, emails, and correspondence, responding or escalating as appropriate.
• Prepare reports, presentations, meeting agendas, and minutes.
• Coordinate internal and external meetings, conferences, and events.
• Maintain confidential records, documents, and filing systems.
• Follow up on action items and ensure timely completion of assigned tasks.
• Liaise with internal departments, clients, and external stakeholders.
• Handle expense reports, purchase requests, and administrative documentation.
• Support project coordination and special assignments as required.

Requirements:

• Bachelor's degree in business administration or a related field preferred.
• 3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Professional demeanor and stakeholder management skills.
• Ability to multitask and work in a fast-paced environment.