Executive Chairman Office (Emirati)

Talents Tide; United Arab Emirates; Sur place; AED 156 000 - 234 000; Plein temps

Résumé du poste

Talents Tide, on behalf of our leading UAE client, is seeking an Executive – Chairman Office professional to provide high-level administrative and executive support to the Vice President and Executive Chairman's Office. You will help ensure effective coordination, governance, and operational efficiency across executive engagements.

The role requires strong organizational and communication skills, discretion, and the ability to manage confidential information, coordinate cross‑functional

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Fresh graduates or candidates with 1–2 years of relevant experience in administrative support or executive office functions.
• Strong organizational, coordination, reporting, and follow-up skills.
• Excellent English communication and interpersonal skills.
• Professional, polished, highly organized and detail-oriented.
• Able to handle confidential and sensitive information with discretion.

Responsabilités

• Provide high-level administrative and executive support to the Vice President and Executive Chairman's Office.
• Maintain organized filing systems and track action items from executive meetings.
• Coordinate liaison between internal departments, government entities, and external partners.
• Support meetings, events, and briefings with logistics, documentation, and reporting.
• Assist in governance processes and ensure adherence to policies and timelines.
• Support continuous improvement of administrative processes within the office.

Connaissances

Organizational skills

Coordination skills

Reporting skills

Follow-up skills

English communication

Interpersonal skills

Discretion and confidentiality

Formation

Bachelor's degree in Business Administration or related field

Description du poste

Our leading client in the public sector is seeking an Executive – Chairman Office to provide high-level administrative and executive support to the Vice President and Executive Chairman's Office, ensuring effective coordination, communication, governance, and operational efficiency across executive engagements.

Executive & Administrative Support

• Maintain organized filing systems (electronic and physical) for executive records, agreements, reports, and official communications.
• Track action items, decisions, and follow-ups arising from executive meetings and ensure timely closure in coordination with relevant stakeholders.

Coordination & Liaison

• Act as a key coordination point between the Vice President, Executive Chairman's Office, internal departments, government entities, and external partners.
• Coordinate internal workflows related to partnership engagements, executive requests, and escalations, ensuring alignment with policies and timelines.
• Support cross-functional coordination for initiatives, events, and official engagements led by the Vice President.

Meetings, Protocol & Engagement Support

• Coordinate logistics for executive meetings, committees, and official engagements, including venue arrangements, attendance confirmations, and documentation.
• Support protocol and etiquette requirements for high-level meetings, VIP visits, and official events in collaboration with relevant units.
• Assist in preparing briefing notes, presentations, and reports for executive and stakeholder meetings.

Reporting & Documentation

• Support the preparation, consolidation, and formatting of executive reports, presentations, dashboards, and correspondence.
• Ensure reports are prepared accurately, submitted on time, and aligned with organizational standards and branding.
• Maintain trackers for KPIs, partnerships documentation, and executive requests as directed.

Office Operations & Governance

• Support day-to-day operations of the Executive Chairman's Office, ensuring administrative processes run efficiently
• Ensure compliance with internal policies, procedures, and approval workflows.
• Handle sensitive information with the highest level of discretion and confidentiality.

Continuous Improvement

• Identify opportunities to improve administrative processes, coordination mechanisms, and documentation practices within the Executive Chairman's Office.
• Support the implementation of best practices in executive office administration and governance.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Fresh graduates or candidates with 1–2 years of relevant experience in administrative support, coordination, or executive office functions.
• Strong organizational, coordination, reporting, and follow-up skills.
• Excellent English communication and interpersonal skills.
• Professional, polished, highly organized, and detail-oriented.
• Able to handle confidential and sensitive information with discretion.