Executive Assistant to the Chairman — Global Travel

Pipecare Group; Dubai; On-site; AED 279,000 - 502,000; Full time

Job summary

PipeCare Group is seeking an experienced Executive Personal Assistant to support the Chairman. The role focuses on high-level administrative and executive support, coordinating complex international travel, preparing materials, and managing confidential information.

A proactive, independent professional with strong English communication and top-notch organizational skills is essential for success. The candidate will handle calendar management, cross-functional coordination, and direct engagement

Qualifications

• Bachelor’s degree required; Master’s degree considered an advantage.
• 5+ years of relevant experience supporting a Chairman or senior executive.
• Experience in international, engineering, or project-driven organizations preferred.
• Advanced proficiency in MS Office and productivity suites.
• Experience organizing complex international travel and executive-level meetings.

Responsibilities

• Manage the Chairman’s calendar, appointments, priorities and schedule.
• Organize complex international travel including flights, accommodation and itineraries.
• Prepare meeting agendas, presentations, reports and briefing materials.
• Manage communications to the Chairman, prioritise and coordinate responses.
• Track instructions, commitments and deadlines; ensure timely execution.
• Coordinate with senior management and internal departments as needed.
• Draft and edit executive correspondence and reports.
• Maintain Chairman’s contacts, records and documents.

Skills

English proficiency

Organizational skills

Time management

Executive communication

AI tools

Education

Bachelor’s degree

Master’s degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Adobe Acrobat

Job description

PipeCare Group is seeking an experienced Executive Personal Assistant to support the Chairman. The role focuses on high-level administrative and executive support, coordinating complex international travel, preparing materials, and managing confidential information.

A proactive, independent professional with strong English communication and top-notch organizational skills is essential for success. The candidate will handle calendar management, cross-functional coordination, and direct engagement