Executive Personal Assistant

Pipe Care Group; Dubai; On-site; AED 167,000 - 279,000; Full time

Job summary

PIPECARE Group is seeking an experienced Executive Assistant to support the Chairman in Dubai. The role requires organizing complex schedules, coordinating international travel, and preparing briefing materials in a fast-paced, professional environment.

You will handle confidential communications, liaise with senior management and external stakeholders, and draft executive correspondence. Strong English writing and MS Office skills are essential, with flexibility to work outside standard hours.

Qualifications

• Bachelor's degree required; Master's preferred.
• Minimum 5 years of experience supporting a Chairman, CEO, or C-level executive.
• Excellent written and spoken English with strong business writing skills.
• Advanced proficiency in MS Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.
• Ability to use AI tools and task management systems to organize work.
• Flexibility to work outside standard business hours.

Responsibilities

• Manage and organize the Chairman's calendar, appointments, priorities, and schedule.
• Organize complex international travel, including flights, accommodation, transportation, and itineraries.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Manage incoming communications and coordinate appropriate actions or responses.
• Track the Chairman's instructions, commitments, and deadlines.
• Coordinate with senior management and internal departments.
• Communicate with external stakeholders, including Board members, clients, and business partners.
• Draft and format executive correspondence and business communications.
• Handle sensitive and confidential business matters with professional discretion.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

Business writing

English communication

Education

Bachelor's degree

Master's degree

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Teams

Adobe Acrobat

Job description

Responsibilities

• Manage and organize the Chairman's calendar, appointments, priorities, and schedule
• Organize complex international travel, including flights, accommodation, transportation, and itineraries
• Prepare meeting agendas, presentations, reports, and briefing materials
• Manage incoming communications and coordinate appropriate actions or responses
• Track the Chairman's instructions, commitments, and deadlines
• Coordinate with senior management and internal departments
• Communicate with external stakeholders, including Board members, clients, and business partners
• Draft and format executive correspondence and business communications
• Handle sensitive and confidential business matters with professional discretion

Requirements

• Bachelor's degree (Master's degree preferred)
• Minimum of 5 years of experience supporting a Chairman, CEO, or C-level executive
• Excellent written and spoken English with strong business writing skills
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat
• Ability to use AI tools and task management systems to organize work
• Flexibility to work outside standard business hours

About the Company

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats using advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, and Ultrasound to ensure pipeline integrity.