Executive Assistant to the Chairman

applydubaijob.com; Dubai; On-site; AED 134,000 - 223,000; Full time

Job summary

Milele Motors in Dubai seeks an Executive Assistant to the Chairman to act as a direct operational and strategic liaison, managing scheduling, delivering briefing materials, and coordinating board meetings from the Dubai headquarters.

The role requires discretion, experience supporting C-Suite executives, fluency in English and Urdu/Hindi, and a UAE driving license with willingness to travel. Proficiency in MS Office and Google Workspace is essential.

Qualifications

• Prior EA/PA experience supporting C-Suite/Chairman/CEO
• Mandatory spoken fluency in English & Urdu/Hindi
• Valid UAE driving license & willingness to travel
• Strong understanding of UAE business ecosystem
• Advanced MS Office / Google Workspace proficiency

Responsibilities

• Oversee executive calendar management, daily schedule prioritization, and itinerary planning for the Chairman.
• Convert strategic decisions into actionable task tracking, assign departmental leads, and drive project follow-ups to closure.
• Compile daily and weekly executive briefing packets, background dossiers, and contextual decision recommendations.
• Coordinate board meetings, VIP guest engagements, complex travel itineraries, and high-level stakeholder events.
• Handle sensitive correspondence, confidential corporate documentation, third-party vendors, and personal administrative requests with complete discretion.

Skills

EA/PA experience

English fluency

Urdu/Hindi fluency

MS Office proficiency

Google Workspace proficiency

Driving license

Job description

Job Title: Executive Assistant to the Chairman

Company: Milele Motors

Location: Dubai, United Arab Emirates

Employment Type: Full Time

Salary Range: AED 12,000 – AED 20,000 per month (Estimated)

Candidate Prerequisites

• Prior EA/PA Experience Supporting C-Suite/Chairman/CEO
• Mandatory Spoken Fluency in English & Urdu/Hindi
• Valid UAE Driving License & Willingness to Travel
• Strong Understanding of UAE Business Ecosystem
• Advanced MS Office / Google Workspace Proficiency

Role Overview Milele Motors is recruiting an Executive Assistant to the Chairman to serve as an operational execution lead at its Dubai headquarters. The position acts as a direct administrative and strategic liaison, managing executive scheduling, tracking operational deliverables, assembling C-suite briefing materials, coordinating board meetings, managing VIP host logistics, and maintaining complete discretion across high-level communications.

Key Responsibilities

• Oversee executive calendar management, daily schedule prioritization, and itinerary planning for the Chairman.
• Convert strategic decisions into actionable task tracking, assign departmental leads, and drive project follow-ups to closure.
• Compile daily and weekly executive briefing packets, background dossiers, and contextual decision recommendations.
• Coordinate board meetings, VIP guest engagements, complex travel itineraries, and high-level stakeholder events.
• Handle sensitive correspondence, confidential corporate documentation, third-party vendors, and personal administrative requests with complete discretion.

Requirements & Qualifications

• Work Experience: Proven background serving as an EA/PA directly supporting a Chairman, CEO, or Founder within the UAE corporate ecosystem.
• Language & Mobility: Fluent command of English alongside mandatory proficiency in Urdu or Hindi; valid UAE driving license with willingness to travel as required.
• Technical & Personal Skills: Expertise in MS Office and Google Workspace, strong executive presence, critical judgment, and diplomatic stakeholder management.