Executive Assistant

Business Umbrella - Recruitment, Training, Consulting, Licensing Healthcare Education Real estate; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Business Umbrella is seeking an Executive Assistant to partner with senior leaders, managing calendars, communications, travel, and reports to boost executive productivity.

The role requires 3–5 years of admin experience, exceptional English and Turkish, and strong proficiency with Microsoft Office and Google Workspace. Dubai-based position with high confidentiality and proactive support.

Qualifications

• 3 to 5 years of administrative experience supporting upper management.
• Exceptional written and verbal communication skills.
• Fluency in English and Turkish (written and spoken) is required.
• Strong proficiency with Microsoft Office and Google Workspace.
• Excellent time-management and ability to multitask under pressure.

Responsibilities

• Manage complex calendars and scheduling for senior leaders.
• Screen calls, route emails, and liaise with internal and external partners.
• Coordinate travel arrangements, itineraries, and expense reports.
• Prepare reports, spreadsheets, and presentations.
• Maintain confidentiality of sensitive information.

Skills

Calendar management

Executive support

Written and verbal comms

English & Turkish

Time management

Proactive multitasking

Tools

Microsoft Office

Google Workspace

PowerPoint

Excel

Job description

An Executive Assistant (EA) serves as a strategic administrative partner to senior leaders, managing high-level logistics, communication, and business operations to optimize executive productivity.

Key Responsibilities

• Calendar Management: Maintain complex schedules, book appointments, and resolve meeting conflicts.
• Communication Hub: Screen and route phone calls, manage email correspondence, and act as a liaison to internal and external partners.
• Travel & Logistics: Organize detailed itineraries, book flights and lodging, and file expense reports.
• Document Preparation: Create reports, spreadsheets, and presentations using tools like Power Point or Excel.
• Discretion: Handle sensitive corporate and personal information with total confidentiality.

Required Skills and Qualifications

• Experience: Typically 3 to 5 years of administrative experience supporting upper management.
• Communication: Exceptional written and verbal communication skills.
• Absolute fluency in both English and Turkish (written and spoken) is an absolute requirement.
• Tech Literacy: Strong proficiency in office software (Microsoft Office, Google Workspace) and virtual communication tools.
• Organization: Outstanding time-management and multi-tasking abilities.
• Superior organizational skills, a strong ability to multitask under pressure, and a proactive, self-motivated approach to executive management support.
• Job location: Dubai, UAE.