Executive Assistant to Chief Executive Officer

Confidential Careers; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Confidential Careers is seeking an experienced Executive Assistant to support the CEO of a leading financial institution. This role requires a proactive, commercially aware professional who operates as a strategic partner to senior leadership, going beyond traditional administrative duties.

You will manage complex schedules across time zones, coordinate board meetings, and streamline executive operations. Discretion, excellent communication, and strong project management are essential assets for

Qualifications

• Significant experience supporting a CEO or C-suite executive within financial services, investment, or a similarly fast paced corporate environment.
• Proven ability to operate at a strategic level, managing priorities beyond diary and travel coordination.
• Strong organisational and project management skills with a focus on improving processes and driving efficiency.
• Experience working with senior stakeholders, including boards and executive committees.
• High level of discretion, professionalism, and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high level executive support to the CEO, ensuring efficient management of priorities and workflow.
• Act as a gatekeeper and strategic partner, supporting decision making through organisation, preparation, and follow through.
• Manage complex schedules across multiple time zones, aligning meetings with business priorities and objectives.
• Coordinate board level and executive meetings, including agenda preparation, briefing packs, and action tracking.
• Support the streamlining of internal processes, identifying opportunities to improve efficiency and reduce operational friction.
• Liaise with senior stakeholders, both internal and external, maintaining professionalism and discretion at all times.
• Assist with strategic projects, presentations, and executive communications.
• Ensure seamless coordination of travel, events, and executive engagements.

Skills

CEO support

Strategic partnership

Project management

Stakeholder management

Discretion and professionalism

Communication skills

Job description

We are seeking a highly experienced Executive Assistant to support the CEO of a leading financial institution. This role requires a proactive, commercially aware professional who operates as a strategic partner to senior leadership. The successful candidate will go beyond traditional administrative support, contributing to the effective coordination, prioritisation, and streamlining of executive operations.

Key Responsibilities

• Provide high level executive support to the CEO, ensuring efficient management of priorities and workflow.
• Act as a gatekeeper and strategic partner, supporting decision making through organisation, preparation, and follow through.
• Manage complex schedules across multiple time zones, aligning meetings with business priorities and objectives.
• Coordinate board level and executive meetings, including agenda preparation, briefing packs, and action tracking.
• Support the streamlining of internal processes, identifying opportunities to improve efficiency and reduce operational friction.
• Liaise with senior stakeholders, both internal and external, maintaining professionalism and discretion at all times.
• Assist with strategic projects, presentations, and executive communications.
• Ensure seamless coordination of travel, events, and executive engagements.

Requirements

• Significant experience supporting a CEO or C suite executive within financial services, investment, or a similarly fast paced corporate environment.
• Proven ability to operate at a strategic level, managing priorities beyond diary and travel coordination.
• Strong organisational and project management skills with a focus on improving processes and driving efficiency.
• Experience working with senior stakeholders, including boards and executive committees.
• High level of discretion, professionalism, and attention to detail.
• Excellent written and verbal communication skills.

Personal Attributes

• Commercially minded with strong business judgment.
• Highly organised, calm under pressure, and able to manage competing priorities.
• Proactive, solutions focused, and comfortable operating with a high degree of autonomy.