Admin Assistant/EA

ITP Media Group; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

ITP Media Group is seeking an organised Executive Assistant / Events Coordinator to provide high-level administrative support to senior leadership and help with events, projects and business initiatives. The role requires discretion, proactivity and the ability to manage multiple priorities while coordinating with internal teams and external stakeholders.

The successful candidate will manage calendars, travel arrangements, prepare reports and maintain CRM records, while supporting planning and

Qualifications

• Strong administrative, organisational and coordination skills.
• Ability to manage confidential information with discretion.
• Excellent written and verbal communication abilities.
• Proactive, adaptable and capable of handling multiple priorities.

Responsibilities

• Manage executive calendars, meetings, agendas and follow-up actions.
• Coordinate travel arrangements, itineraries, expenses and confidential docs.
• Prepare reports, presentations, correspondence and admin documents.
• Maintain CRM records and general business administration.
• Act as a key contact for internal teams and external stakeholders.
• Support planning and delivery of events, conferences and meetings.
• Coordinate event logistics including schedules, suppliers, registrations and speakers.
• Support live event delivery with technical teams; ensure smooth execution.
• Maintain event trackers, budgets, invoices and post-event reporting.
• Conduct research and provide ad hoc support as required.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Event planning

Communication

Discretion

Multitasking

Education

High School Diploma

Tools

CRM software

Job description

ITP Media Group is one of the world’s most diversified media houses, with a portfolio spanning publishing, influencer marketing, live events, and creative communications solutions.

From luxury fashion to live sports events, fine dining guides to 24-7 news journalism, our business is as varied as the audiences we serve, all powered by an innovative, ambitious body of talent.

Role Overview

The successful candidate will provide high-level executive and administrative support to senior leadership, while also assisting with events, projects, and business initiatives.

The role requires a proactive, adaptable, and highly organised individual who can manage day-to-day priorities, respond to changing business needs, handle confidential information with discretion, and provide reliable support across a variety of ad hoc requests.

Key Responsibilities

• Manage executive calendars, meetings, agendas, and follow-up actions.
• Coordinate travel arrangements, itineraries, expenses, and confidential documentation.
• Prepare reports, presentations, correspondence, and administrative documents.
• Manage CRM updates, records, and general business administration.
• Act as a key point of contact for internal teams and external stakeholders.
• Support planning and delivery of events, conferences, and meetings.
• Coordinate event logistics including schedules, suppliers, registrations, speakers, and attendee communications.
• Support live event delivery and liaise with technical teams to ensure smooth execution.
• Maintain event trackers, budgets, invoices, and post-event reporting.
• Conduct research and provide ad hoc support as required.

Person Requirements

• Strong administrative, organisational, and coordination skills.
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail and the ability to manage multiple priorities.
• Professional, discreet, and able to handle confidential information.
• Proactive, adaptable, and able to anticipate business needs.
• Strong problem-solving skills with a solutions-focused approach.
• Ability to build effective relationships with senior executives, internal teams, and external stakeholders.
• Ability to work independently as well as collaboratively within a team.
• Flexible approach with the ability to support occasional events outside normal working hours.

Qualifications / Experience

• Minimum High School Diploma / GCSE.
• 2+ years’ experience in an Executive Assistant, Personal Assistant, Events Coordinator, or similar role.
• Experience supporting senior executives and coordinating events is preferred.