Executive Assistant to the C-Suite

XAD Technologies LTD; Sharjah; On-site; AED 60,000 - 110,000; Full time

Job summary

XAD Technologies LTD is seeking an organized Executive Secretary in Sharjah to support the executive team. You will manage schedules, coordinate meetings, handle confidential information, and ensure smooth internal and external communication.

Responsibilities include agenda preparation, minute-taking, travel arrangements, and maintaining confidential documents. The role requires высокой confidentiality and strong coordination across departments.

Qualifications

• Bachelor's degree in business administration or related field preferred.
• 5+ years of experience as an executive secretary or similar role.
• Familiarity with executive-level responsibilities and meeting agendas.

Responsibilities

• Coordinate and manage the executive's schedule, including appointments, meetings, and travel arrangements.
• Prioritize commitments to ensure efficient time management.
• Screen and handle phone calls and emails for the executive.
• Draft, edit, and proofread correspondence and reports for the executive.
• Prepare agendas and organize meetings with necessary materials.

Skills

Executive support

Calendar management

Travel coordination

Communication

Minutes taking

Education

Bachelor's degree in business administration

Tools

Microsoft Office

Email management

Document control

Job description

XAD Technologies LTD is seeking an organized Executive Secretary in Sharjah to support the executive team. You will manage schedules, coordinate meetings, handle confidential information, and ensure smooth internal and external communication.

Responsibilities include agenda preparation, minute-taking, travel arrangements, and maintaining confidential documents. The role requires высокой confidentiality and strong coordination across departments.