Company Secretary

XAD Technologies; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

XAD Technologies LLC in Dubai seeks a highly organized Company Secretary to ensure smooth corporate governance and regulatory compliance, providing administrative and secretarial support to the management team. You will organise records, prepare agendas, take minutes, and maintain essential files while coordinating meetings and travel for senior leadership.

Ideal candidates have a bachelor’s degree in business, law or related field, at least 3 years’ UAE experience, strong governance knowledge,

Qualifications

• Bachelor's degree in Business Administration, Law, or related field.
• Minimum 3 years' experience as a Company Secretary or in a similar role, UAE preferred.
• Strong knowledge of corporate governance and legal procedures.
• Excellent communication and interpersonal skills.

Responsibilities

• Act as the primary contact for administrative and secretarial matters.
• Organize and maintain company records, contracts, and key files.
• Prepare meeting agendas, take minutes, and maintain records.
• Coordinate meetings, travel, and calendar management for leadership.
• Assist in reports and presentations for management.
• Liaise with lawyers, auditors, and government agencies.
• Ensure compliance with laws and regulatory requirements.
• Maintain confidentiality of sensitive information.

Skills

Corporate governance

Secretarial practice

Communication skills

Interpersonal skills

Multitasking

Attention to detail

English fluency

Education

Bachelor's degree in Business Administration

Bachelor's degree in Law

Related field degree

Tools

MS Office

Job description

We are seeking a highly organized and detail-oriented Company Secretary to join our team at XAD Technologies LLC. As the Company Secretary, you will be responsible for ensuring the smooth and efficient operation of our company by providing administrative and secretarial support to our management team.

Key Responsibilities:

• Act as the primary point of contact for all administrative and secretarial matters within the company.
• Organize and maintain company records, including legal documents, contracts, and other important files.
• Prepare and distribute meeting agendas, take minutes, and maintain accurate records of all company meetings.
• Coordinate and schedule meetings, appointments, and travel arrangements for the management team.
• Assist in preparing reports, presentations, and other documents as needed.
• Liaise with external stakeholders, such as lawyers, auditors, and government agencies, on behalf of the company.
• Ensure compliance with all legal and regulatory requirements and maintain up-to-date knowledge of relevant laws and regulations.
• Handle all correspondence, both internal and external, in a timely and professional manner.
• Maintain confidentiality of all sensitive information and documents.

Qualifications:

• Bachelor's degree in Business Administration, Law, or a related field.
• Minimum of 3 years of experience as a Company Secretary or in a similar role preferably in the UAE market.
• Strong knowledge of corporate governance and legal procedures.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and strong organizational skills.
• Fluent in English, both written and spoken.