Executive Assistant to Senior Leadership, School Operations

Regent International School; United Arab Emirates; On-site; AED 150,000 - 240,000; Full time

Job summary

Regent International School in the United Arab Emirates is seeking an experienced Executive Assistant to support the Senior Leadership Team and School Leadership Team in daily operations. The role requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize effectively.

The successful candidate will establish and maintain office systems, manage diaries, handle communications, and support meetings, events, and budgets.

Qualifications

• Graduate in any discipline, preferably Business Administration.
• Minimum 5 years of professional administrative experience.
• Excellent written and verbal communication.
• Strong ICT skills and ability to use common software tools.
• Ability to manage multiple priorities in a cross-functional setting.

Responsibilities

• Devising and maintaining office systems, including data management and filing.
• Take notes at meetings or provide general assistance during presentations.
• Screening telephone calls, enquirers and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of Seniority.
• Organizing and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the SLT.
• Organizing and attending meetings and taking dictation and minutes; organizing meetings, workshops, and events involving the SLT.
• Identify, prepare, and compile necessary materials for meetings, reports, presentations, and projects.
• Manage SLT diary, emails, communications, minutes, events, and related admin duties.
• Ensure records are maintained for current, accurate information.
• Provide coordination support to the Senior Management Team and academic staff.
• Assist in budget management and financial record-keeping, tracking expenses, and processing purchase orders.
• Own and improve processes supporting the School Leadership team.
• Support SLT members with ad-hoc projects and other duties.

Skills

Graduate in any discipline

Business Administration

Cross-functional teamwork

Proficient with MS Office

Education

Graduate in any discipline

Business Administration preferred

Tools

Word

Excel

PowerPoint

Job description

Regent International School in the United Arab Emirates is seeking an experienced Executive Assistant to support the Senior Leadership Team and School Leadership Team in daily operations. The role requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize effectively.

The successful candidate will establish and maintain office systems, manage diaries, handle communications, and support meetings, events, and budgets.