Administrative Assistant - Regent International School

Whichschooladvisor; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Regent International School in Dubai is seeking an experienced Administrative Assistant to support school operations, handle the front desk, and assist with attendance and events.

The role requires a graduate with 4–5 years of administrative experience, strong IT skills (Word, Excel, PowerPoint), and excellent communication abilities within a UAE education environment.

Qualifications

• Graduate in any discipline, preferably Business Administration.
• 4–5 years of professional administrative experience.
• Excellent written and verbal communication skills.
• Strong computer skills with Word, Excel, PowerPoint.
• Experience in a school or education sector in the UAE is preferred.
• Ability to manage multiple tasks and build relationships with diverse audiences.

Responsibilities

• Provide general administrative support to the school operations team.
• Answer calls in a friendly, professional manner and troubleshoot issues.
• Assist with attendance management and reporting for internal review or inspection.
• Support front desk or reception duties as required.
• Coordinate school events and ensure smooth execution.
• Maintain accurate attendance records and documentation.

Skills

MS Word

MS Excel

PowerPoint

Communication

Interpersonal skills

Teamwork

Attendance support

Education

Bachelor's degree in Business Administration

Job description

Administrative Assistant - Regent International School

We are looking to appoint an experienced and enthusiastic Administrative Assistant at Regent International School.

To provide outstanding administration support for the school, ensuring it operates efficiently and effectively.

To answer the telephone in a friendly, professional, and efficient manner - to troubleshoot and solve problems where appropriate, be proactive in decision-making, and support in addressing issues.

To support and manage the preparation and execution of School events.

Assist in identifying patterns of lateness or absence and report concerns to the Attendance Officer or pastoral team.

Prepare basic attendance summaries and reports as requested.

Maintain accurate digital and physical attendance records.

Support the preparation of attendance documentation for internal review or inspection.

Safeguarding & Student Welfare

• Escalate any attendance concerns immediately to the designated safeguarding lead or relevant senior staff.
• Support secure student sign-in and sign-out procedures.
• Maintain strict confidentiality when handling student information.
• Ensure attendance procedures align with safeguarding expectations.

Administrative Support

• Provide general administrative assistance to the school operations team.
• Maintain organised filing systems and student records.
• Draft routine correspondence related to attendance.
• Support front desk or reception duties when required.
• Assist with school events and reporting processes as needed.

Requirements

ob specification:

Are a Graduate in any discipline, preferably Business Administration with a minimum of 4-5 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment.

Ability to effectively communicate information and ideas in written and verbal format and build and maintain relationships.

Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint, etc.

Excellent interpersonal skills with the ability to work effectively with all levels of staff and management.

Experience in a school or an education sector in the UAE is preferred but not essential.

An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences.

Good technical understanding and should be able to grasp, understand & use various software & tools

Ability to work effectively in a cross-functional team environment.

• Ability to manage and prioritize multiple projects and tasks simultaneously.

Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.

Ability to take initiative to manage workflow and priorities