Senior Executive Assistant to School Leadership

Regent International School; Dubai; On-site; AED 223,000 - 357,000; Full time

Job summary

Regent International School in Dubai seeks an experienced Executive Assistant to support the Senior Leadership Team and School Leadership Team, coordinating day-to-day operations with exceptional organization and multitasking skills.

You will manage diaries, meetings, communications, and budgets, while maintaining confidential records and supporting various administrative duties across the school.

Qualifications

• Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience.
• Experience in a school or education sector in the UAE is preferred but not essential.
• Excellent written and verbal communication; ability to build relationships with diverse audiences.
• Strong computer skills with Word, Excel, PowerPoint; ability to grasp various software & tools.
• Ability to manage multiple projects and tasks in a cross-functional environment.

Responsibilities

• Devising and maintaining office systems, including data management and filing.
• Take notes at meetings or provide general assistance during presentations.
• Screening telephone calls, inquiries and requests, handling them appropriately.
• Meeting and greeting visitors at all levels of seniority.
• Organizing and maintaining diaries and making appointments.
• Handling incoming email, faxes and post; corresponding on behalf of the SLT.
• Organising and attending meetings; taking dictation and minutes; distributing meeting materials.
• Prepare materials to inform SLT for meetings, reports, presentations and projects.
• Maintain records for current, accurate, accessible information.
• Provide coordination support to the Senior Management Team and academic staff.
• Assist in budget management and financial record-keeping, tracking expenses and processing purchase orders.
• Own and improve processes supporting the School Leadership team; support ad-hoc projects.
• Support SLT members with various administrative duties as needed.

Skills

Executive support

Calendar management

Communication

Cross-functional teamwork

Organisational skills

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Job description

Regent International School in Dubai seeks an experienced Executive Assistant to support the Senior Leadership Team and School Leadership Team, coordinating day-to-day operations with exceptional organization and multitasking skills.

You will manage diaries, meetings, communications, and budgets, while maintaining confidential records and supporting various administrative duties across the school.