Executive Assistant to MEA Leadership - Global Support

418s Siemens Healthineers International AG; Dubai; On-site; AED 150,000 - 270,000; Full time

Job summary

Siemens Healthineers is seeking an Executive Assistant in Dubai to provide comprehensive administrative and operational support to the MEA Zone Management for the Varian Oncology business. The role demands exceptional coordination, discretion, and the ability to manage multiple priorities across senior stakeholders.

You will maintain calendars, arrange meetings, organize events, coordinate travel, handle expenses, and support onboarding and regional NPS activities.

Qualifications

• Bachelor’s degree in Business Administration, Management or a related field.
• 5+ years of experience as an Executive Assistant, ideally supporting senior leadership in a multinational environment.
• Strong communication, interpersonal, and problem-solving skills.
• Arabic & English fluency is Mandatory; French desirable.
• Emirati candidates are preferred.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings and prioritising conflicts.
• Coordinate internal and external meetings with senior leaders, customers, and partners.
• Organise executive engagements, lunches, dinners, and special events.
• Provide proactive administrative support and anticipate leadership needs.
• Handle ad hoc projects and responsibilities as assigned.
• Coordinate end-to-end business travel arrangements including air tickets, hotels, transfers, visas, and car rentals.
• Prepare and submit travel expense reports and ensure approvals.
• Support onboarding of new joiners and MEA Teams channel access.
• Assist quarterly NPS activities and ensure timely customer communications.

Skills

Executive support

Calendar management

Stakeholder coordination

Travel arrangements

MS Office

Education

Bachelor’s degree in Business Administration or related field

Tools

SAP

MS Office

Job description

Siemens Healthineers is seeking an Executive Assistant in Dubai to provide comprehensive administrative and operational support to the MEA Zone Management for the Varian Oncology business. The role demands exceptional coordination, discretion, and the ability to manage multiple priorities across senior stakeholders.

You will maintain calendars, arrange meetings, organize events, coordinate travel, handle expenses, and support onboarding and regional NPS activities.