Executive Assistant to Founders - Finance, CRM & Travel

LK Talent Collective; Dubai; Sur place; AED 180 000 - 240 000; Plein temps

Résumé du poste

LK Talent Collective in Dubai is seeking an exceptional Executive Assistant to support the founders and directors from our Dubai office. This role goes beyond diary management, handling finance administration, CRM accuracy, international travel and events.

You will work directly with the founders and gain visibility across media, marketing, lifestyle management and real estate. Discretion is essential as you will see confidential client, commercial and financial information daily.

Qualifications

• 3+ years as Executive Assistant, Operations or Office Manager
• Experience supporting founders or senior directors
• Comfortable with invoicing, expenses, budgets
• Discreet with confidential information
• Proactive and highly organised
• Able to manage multiple priorities across time zones

Responsabilités

• Manage diaries, meetings and priorities for the founders and directors.
• Prepare agendas, notes, follow-ups and action lists.
• Manage inboxes, calls and requests, and filter what needs attention.
• Prepare documents, proposals and presentations.
• Keep projects moving and chase the team for what is outstanding.
• Handle confidential and personal matters with total discretion.
• Raise and issue client invoices and track what is owed.
• Chase outstanding payments and keep the debtor list current.
• Process supplier invoices, expenses and company card spending.
• Support payroll and commission runs with accurate monthly figures.
• Liaise with accountants and bookkeepers in Dubai and the UK.
• Maintain clean financial records and reporting for the founders.
• Own the CRM: keep clients, brands, deals and pipeline accurate and up to date.
• Produce sales and activity reports for the founders and directors.
• Book international travel: flights, hotels, visas and ground transport.
• Plan and coordinate client events, shoots and magazine launches.
• Manage suppliers, the Dubai office and day-to-day operations.
• Support new team members with onboarding, systems and equipment.

Connaissances

Diary management

Finances & invoicing

CRM handling

Travel planning

Discretion

Multitasking across time zones

Communication with clients/brands

Proactive problem solving

Formation

Experience as EA/Operations/Office Manager

Outils

CRM platforms

Accounting software (advantage)

Spreadsheets (Excel/Sheets)

Description du poste

LK Talent Collective in Dubai is seeking an exceptional Executive Assistant to support the founders and directors from our Dubai office. This role goes beyond diary management, handling finance administration, CRM accuracy, international travel and events.

You will work directly with the founders and gain visibility across media, marketing, lifestyle management and real estate. Discretion is essential as you will see confidential client, commercial and financial information daily.