Executive Assistant to CEO | AI-Savvy & Discreet

KAIZEN Asset Management Services; Dubai; On-site; AED 162,000 - 198,000; Full time

Job summary

KAIZEN Asset Management Services is seeking a senior executive assistant to provide comprehensive support to the CEO across executive priorities and personal matters in a fast-paced environment.

The role requires digital confidence, ability to anticipate needs, manage confidential information, coordinate complex calendars and travel, and work with AI tools to enhance productivity. Fluency in English is essential, Arabic is a plus, and you will be based in Dubai.

Qualifications

• 5+ years of experience supporting a CEO or senior executive.
• Strong calendar and travel management skills.
• Experience with AI tools in daily work.
• Excellent written and spoken English; Arabic is an advantage.

Responsibilities

• Manage the CEO's complex calendar, meetings, priorities and schedule.
• Coordinate with internal and external stakeholders and ensure timely follow-up on actions and commitments.
• Anticipate upcoming requirements, identify conflicts and proactively resolve scheduling issues.
• Prepare meeting materials, briefings and executive communications as required.
• Track actions, deadlines and decisions, ensuring follow-through.
• Coordinate business travel, itineraries and logistics.
• Exercise sound judgement on what requires the CEO's attention and what can be resolved independently.
• Handle sensitive information with discretion and confidentiality.
• Provide discreet personal support for appointments, travel and day-to-day logistics.

Skills

Executive support

Calendar management

Travel planning

AI proficiency

Discretion

English proficiency

Tools

Google Workspace

Microsoft Office

Job description

KAIZEN Asset Management Services is seeking a senior executive assistant to provide comprehensive support to the CEO across executive priorities and personal matters in a fast-paced environment.

The role requires digital confidence, ability to anticipate needs, manage confidential information, coordinate complex calendars and travel, and work with AI tools to enhance productivity. Fluency in English is essential, Arabic is a plus, and you will be based in Dubai.