Executive Assistant to CEO - AI-Smart, Discreet & Strategic

Kaizen Asset Management Services; Abu Dhabi; On-site; AED 240,000 - 360,000; Full time

Job summary

Kaizen Asset Management Services in Dubai seeks a senior executive assistant to provide comprehensive support to the CEO. You will manage complex calendars, coordinate travel, prepare briefings and communications, and handle confidential matters with discretion.

The role requires a proactive, digitally confident professional who can thrive in a fast-paced environment, embrace AI-enabled tools, and coordinate with internal and external stakeholders to keep priorities on track.

Qualifications

• 5+ years of experience supporting a CEO, founder or senior C-level executive.
• Strong experience managing complex calendars, travel and competing priorities.
• Previous experience providing personal support to a senior executive is preferred.
• AI-confident and digitally savvy, with a strong willingness to embrace new technology and use AI tools effectively in day-to-day work.
• Excellent organisational skills, attention to detail and follow-through.
• Strong judgement and ability to work independently.
• Proactive, adaptable and calm under pressure.
• Excellent written and spoken English; Arabic is an advantage.
• Advanced proficiency in Google Workspace and/or Microsoft Office.
• Based in Dubai and eligible to work in the UAE.
• Highly trustworthy and discreet, with the ability to work closely and professionally with a senior executive

Responsibilities

• Manage the CEO's complex calendar, meetings, priorities and schedule.
• Coordinate with internal and external stakeholders and ensure timely follow-up on actions and commitments.
• Anticipate upcoming requirements, identify conflicts and proactively resolve scheduling and coordination issues.
• Prepare meeting materials, briefings, correspondence and executive communications as required.
• Track key actions, deadlines and decisions, ensuring matters are followed through to completion.
• Coordinate business travel, itineraries and associated logistics.
• Exercise sound judgement in determining what requires the CEO's attention and what can be resolved independently.
• Handle sensitive and confidential information with a high degree of discretion and accuracy.
• Provide discreet and efficient support with selected personal matters, appointments, travel and day-to-day logistics.
• Coordinate personal schedules, bookings, arrangements and other practical requirements.

Skills

Executive support

Calendar management

Travel coordination

AI-savvy

English proficiency

Discretion

Independent work

Tools

Google Workspace

Microsoft Office

Job description

Kaizen Asset Management Services in Dubai seeks a senior executive assistant to provide comprehensive support to the CEO. You will manage complex calendars, coordinate travel, prepare briefings and communications, and handle confidential matters with discretion.

The role requires a proactive, digitally confident professional who can thrive in a fast-paced environment, embrace AI-enabled tools, and coordinate with internal and external stakeholders to keep priorities on track.