Executive Assistant (Temp role)

ITP Media Group; Dubai Emirate; On-site; AED 180,000 - 300,000; Full time

Job summary

ITP Media Group in Dubai seeks a highly organized Executive Assistant to support the CEO on a temporary basis with an immediate start. The role requires proactive, confidential administrative and operational support to ensure smooth CEO office operations.

You will manage the CEO's calendar, travel arrangements, prepare briefs, and liaise with internal teams and partners. Flexibility for occasional evenings or weekends is expected.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant.
• Exceptional written and verbal communication skills.
• Advanced organizational and multitasking skills with strong attention to detail.
• Discreet and proactive, able to work independently.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, and prepare detailed agendas.
• Take meeting notes and follow up on action items with stakeholders.
• Arrange complex travel itineraries including flights, accommodation, visas, and ground transport.
• Maintain awareness of business priorities and anticipate support needs.
• Prepare correspondence, presentations, and confidential reports.
• Manage expense reports, petty cash, and administrative payments.
• Conduct ad hoc research and prepare executive briefings.
• Liaise with internal departments and external partners for seamless communication.
• Support event coordination and high-profile engagements as required.

Skills

Proven Executive Assistant experience

Excellent written & verbal

Organizational multitasking

Attention to detail

Discreet & proactive

Independent worker

Flexible hours

Tools

Microsoft Office

Job description

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper’s Bazaar, and Construction Week.

We are looking for a highly organized and experienced Executive Assistant to support the CEO on a temporary basis, with an immediate start required. This role is ideal for candidates who can quickly step into a fast-paced environment, providing exceptional administrative and operational support to ensure the CEO’s office runs efficiently.

Requirements

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and prepare detailed agendas.
• Take meeting notes and follow up on action items with relevant stakeholders.
• Arrange complex travel itineraries including flights, accommodation, visas, and ground transport.
• Maintain strong awareness of business priorities and anticipate support needs.
• Prepare correspondence, presentations, and confidential reports.
• Manage expense reports, petty cash, and administrative payments.
• Conduct ad hoc research and prepare executive briefings.
• Liaise with internal departments and external partners to ensure seamless communication.
• Support event coordination and high-profile engagements as required.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant — ideally within the media or related industry.
• Exceptional written and verbal communication skills.
• Advanced organizational and multitasking skills with strong attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Discreet, proactive, and able to work independently.
• Flexible with availability for occasional evening or weekend work.
• Only candidates who are immediately available and able to commit to a temporary contract will be considered