Executive Assistant Temp Role

ITP Media Group; Dubai; On-site; AED 167,000 - 234,000; Part time

Job summary

ITP Media Group in Dubai seeks an experienced Executive Assistant to support the CEO on a temporary basis with an immediate start. The role requires a highly organized individual capable of managing a fast-paced schedule and delivering exceptional administrative support.

Responsibilities include calendar management, travel coordination, meeting support, expense processing, and executive briefings. The candidate should be discrete, proactive, and able to work independently, with flexibility for

Qualifications

• Excellent written and verbal communication skills.
• Advanced organizational and multitasking abilities with attention to detail.
• Discreet, proactive and able to work independently.
• Flexible with occasional evening or weekend availability.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• Manage the CEO’s calendar, schedule meetings and prepare detailed agendas.
• Take meeting notes and follow up on action items with stakeholders.
• Arrange complex travel itineraries including flights, accommodation, visas, and ground transport.
• Maintain awareness of business priorities and anticipate support needs.
• Prepare correspondence, presentations and confidential reports.
• Manage expense reports, petty cash and administrative payments.
• Conduct ad hoc research and prepare executive briefings.
• Liaise with internal departments and external partners for seamless communication.
• Support event coordination and high-profile engagements as required.

Skills

Communication

Organization

Discretion & independence

Evening/weekend flexibility

MS Office proficiency

Tools

Microsoft Office Suite

Job description

Job Description:

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper’s Bazaar, and Construction Week.

We are looking for a highly organized and experienced Executive Assistant to support the CEO on a temporary basis, with an immediate start required. This role is ideal for candidates who can quickly step into a fast-paced environment, providing exceptional administrative and operational support to ensure the CEO’s office runs efficiently.

Requirements

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and prepare detailed agendas.
• Take meeting notes and follow up on action items with relevant stakeholders.
• Arrange complex travel itineraries including flights, accommodation, visas, and ground transport.
• Maintain strong awareness of business priorities and anticipate support needs.
• Prepare correspondence, presentations, and confidential reports.
• Manage expense reports, petty cash, and administrative payments.
• Conduct ad hoc research and prepare executive briefings.
• Liaise with internal departments and external partners to ensure seamless communication.
• Support event coordination and high-profile engagements as required.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant — ideally within the media or related industry.
• Exceptional written and verbal communication skills.
• Advanced organizational and multitasking skills with strong attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Discreet, proactive, and able to work independently.
• Flexible with availability for occasional evening or weekend work.
• Only candidates who are immediately available and able to commit to a temporary contract will be considered