Executive Assistant to CEO | Strategic Scheduling & Travel

NADIA Recruitment & Management Consultants; Sharjah; On-site; AED 279,000 - 469,000; Full time

Job summary

NADIA Recruitment & Management Consultants is seeking an experienced Executive Assistant to support the CEO at a leading marketing and communications agency in the UAE. The role requires proactive calendar management, travel coordination, and preparation of briefing materials to enable strategic decision-making.

You will coordinate domestic and international travel, organize meetings, record minutes, and maintain confidential records while acting as the primary liaison between the CEO and

Qualifications

• Bachelor's degree in a related field.
• Minimum 5 years of experience as an Executive Assistant supporting C-level executives.
• Strong organizational and time-management skills with multitasking ability.
• Excellent written and verbal English communication.
• Advanced proficiency in Microsoft Office Suite.
• Ability to work independently and exercise good judgment.
• High integrity, professionalism, and confidentiality.
• Experience in a fast-paced corporate environment.

Responsibilities

• Provide comprehensive executive support to the CEO and manage day-to-day operations.
• Manage a complex calendar and coordinate meetings and travel.
• Prepare presentations, reports, and executive briefing materials.
• Record meeting minutes and follow up on action items.
• Coordinate communications between the CEO and stakeholders.
• Screen emails and prioritise communications.
• Support strategic initiatives with research and project tracking.
• Coordinate board and leadership meetings as required.

Skills

Executive support

C-level support

Calendar management

Travel coordination

Briefing & reports

English proficiency

Independent working

Attention to detail

Professional discretion

Fast-paced environment

Education

Bachelor's degree in related field

Business Administration/Management/Communications

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

NADIA Recruitment & Management Consultants is seeking an experienced Executive Assistant to support the CEO at a leading marketing and communications agency in the UAE. The role requires proactive calendar management, travel coordination, and preparation of briefing materials to enable strategic decision-making.

You will coordinate domestic and international travel, organize meetings, record minutes, and maintain confidential records while acting as the primary liaison between the CEO and