Executive Assistant to CEO: Calendar, Travel & Strategy

Nadia; Sharjah; On-site; AED 201,000 - 335,000; Full time

Job summary

Nadia, a marketing and communications agency in Sharjah, is seeking an Executive Assistant to the CEO. The role provides comprehensive executive support, ensures smooth day-to-day operations, and protects the CEO's time in a fast-paced corporate environment.

Responsibilities include managing a complex calendar, coordinating meetings, arranging domestic and international travel with visas and itineraries, preparing presentations and briefing materials, recording minutes, and liaising with

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field
• Minimum 5 years of experience as an Executive Assistant supporting C-level executives
• Strong organizational and time-management skills; multitasking
• Excellent written and verbal English communication
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Responsibilities

• Provide comprehensive executive support to the CEO and day-to-day operations
• Manage complex calendar, schedule meetings, coordinate appointments, and prioritize demands
• Organize domestic and international travel, visas, and detailed itineraries
• Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials
• Coordinate executive meetings, record minutes, and follow up on action items
• Act as liaison between the CEO and internal departments, clients, partners, and external stakeholders
• Screen and prioritize emails, phone calls, and other communications
• Handle confidential information with professionalism and discretion
• Support strategic initiatives by conducting research and tracking projects
• Coordinate board and leadership meetings and company events
• Maintain organized filing systems and executive records
• Assist with special projects and other executive duties

Skills

Executive support

Calendar management

Communication

MS Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Nadia, a marketing and communications agency in Sharjah, is seeking an Executive Assistant to the CEO. The role provides comprehensive executive support, ensures smooth day-to-day operations, and protects the CEO's time in a fast-paced corporate environment.

Responsibilities include managing a complex calendar, coordinating meetings, arranging domestic and international travel with visas and itineraries, preparing presentations and briefing materials, recording minutes, and liaising with