C-Suite Executive Assistant | Global Travel & Ops

Via Medica International Healthcare; Abu Dhabi; On-site; AED 201,000 - 312,000; Full time

Job summary

Via Medica International Healthcare in Abu Dhabi is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to the C-Suite. The role requires exceptional discretion, superb organizational skills, and the ability to manage complex schedules and travel while coordinating cross-functional activities.

You will act as a gatekeeper and primary contact for international partners and internal departments, ensuring timely, accurate communication and

Responsibilities

• Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.
• Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.
• Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.
• Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.
• Act as the professional point of contact between executive leadership, international partners, and internal department heads.
• Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives.
• Handle highly sensitive personal and business matters with absolute confidentiality and discretion.

Job description

Via Medica International Healthcare in Abu Dhabi is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to the C-Suite. The role requires exceptional discretion, superb organizational skills, and the ability to manage complex schedules and travel while coordinating cross-functional activities.

You will act as a gatekeeper and primary contact for international partners and internal departments, ensuring timely, accurate communication and