Executive Assistant to C-Suite | On-site Abu Dhabi

Via Medica International; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Via Medica International in Abu Dhabi is seeking an Executive Assistant to provide seamless, high-level administrative and operational support to our C-Suite leadership. You will manage complex schedules, coordinate international travel, and serve as the central point of contact across functions to ensure smooth, efficient operations.

Fluency in English, exceptional discretion, and the ability to handle confidential matters in a fast-paced healthcare and corporate environment are essential.

Qualifications

• Experience providing executive support to C-suite or senior leadership.
• Excellent written and verbal communication in English.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Manage complex, fluid calendars; resolve scheduling conflicts and prioritise executive time.
• Coordinate high-level internal, external, and board-level meetings; take minutes and track actions.
• Arrange domestic and international travel itineraries, visas, flights, accommodation, and ground transport.
• Draft and review high-level correspondence, briefings, presentations, and reports in English.
• Act as liaison between executive leadership, international partners, and internal departments.
• Monitor pipelines and cross-departmental deliverables for timely execution of initiatives.

Skills

Calendar management

Travel coordination

Stakeholder liaison

Discretion

English communication

Job description

Via Medica International in Abu Dhabi is seeking an Executive Assistant to provide seamless, high-level administrative and operational support to our C-Suite leadership. You will manage complex schedules, coordinate international travel, and serve as the central point of contact across functions to ensure smooth, efficient operations.

Fluency in English, exceptional discretion, and the ability to handle confidential matters in a fast-paced healthcare and corporate environment are essential.