Executive Assistant or Coordinator

Tanqeeb; Abu Dhabi; On-site; AED 102,000 - 122,000; Full time

Job summary

Tanqeeb in Sharjah is seeking an Executive Assistant or Coordinator to support the Hospitality Leadership Team with governance coordination and high-level admin duties. You'll maintain action trackers, prepare agendas and minutes, manage calendars, arrange travel, and ensure timely follow-ups while handling confidential information with discretion and professionalism.

This long-term role offers exposure to strategic initiatives, cross-functional collaboration, and a fast-paced environment where

Qualifications

• Experience supporting senior leadership in a corporate setting.
• Discretion and confidentiality when handling sensitive information.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate governance meetings, activities, and follow-up actions for the Hospitality Leadership Team.
• Maintain action trackers and monitor progress against timelines, ensuring timely closure.
• Document decisions, minutes, and action points and share with stakeholders.
• Provide administrative and coordination support to senior leadership.
• Manage executive calendars, meetings, appointments, and stakeholder engagements.
• Prepare agendas, minutes, briefing notes, presentations, reports, dashboards, and communications.
• Consolidate updates from multiple departments for leadership review.
• Coordinate cross-functional workflows, approvals, and requests to resolve bottlenecks.
• Maintain governance records, documents, and correspondence with version control.
• Handle confidential information with discretion and professionalism.
• Coordinate travel, accommodation, itineraries, expenses, and visit logistics.
• Support leadership in tracking strategic initiatives and key actions.
• Liaise with internal stakeholders to ensure smooth workflow and service delivery.
• Ensure compliance with governance policies and documentation standards.

Skills

Governance coordination

Meeting scheduling

Executive support

Documentation & reporting

Job description

Job Title – Executive Assistant or Coordinator

Type – Long term

Work Location - Sharjah

Salary – AED 10000 NP- Immediate / 30 DAYS

Industry- Real estate

Mandatory details/Skills

• Coordinate governance meetings, activities, and follow-up actions for the Hospitality Leadership Team.
• Maintain action trackers and monitor progress against agreed timelines, ensuring timely closure of action items.
• Document key decisions, commitments, meeting minutes, and action points, and communicate them to relevant stakeholders.
• Provide comprehensive administrative and coordination support to senior leadership.
• Manage executive calendars, meetings, appointments, stakeholder engagements, and business reviews.
• Prepare meeting agendas, minutes, briefing notes, presentations, reports, dashboards, and executive communications.
• Consolidate information and updates from multiple departments for leadership review and decision-making.
• Coordinate cross-functional workflows, approvals, and requests, ensuring timely completion and resolution of bottlenecks.
• Maintain accurate and organized governance records, documents, reports, and correspondence with proper version control.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Coordinate travel arrangements, accommodation, itineraries, expense submissions, executive visits, and meeting logistics.
• Support leadership in tracking strategic initiatives, priorities, and key business actions.
• Liaise with internal stakeholders to ensure smooth communication, workflow, and service delivery.
• Ensure compliance with internal governance policies, procedures, and documentation standards.
• Support day-to-day administrative activities and contribute to the smooth functioning of the leadership office.