Executive Assistant & Operations Orchestrator

Siemens Mobility; Dubai; Sur place; AED 223 000 - 335 000; Plein temps

Avantages offerts par ce poste

Diverse and inclusive culture

Continuous learning opportunities

Remote-friendly with flexible time

Résumé du poste

Siemens Mobility in the UAE is seeking an Executive Assistant to support business operations and enable our teams to deliver excellence across the UAE.

Expect to proactively manage calendars and travel, organize meetings and events, handle communications, prepare reports, and maintain CRM data. The ideal candidate has 5–7 years in administration, excellent English, strong MS Office skills, and the ability to work independently in a fast-paced environment; German is preferred.

Qualifications

• 5–7 years of experience in administration, office management, or executive support.
• Excellent written and verbal English; German language skills preferred.
• Strong planning, organizational and scheduling abilities with attention to detail.

Responsabilités

• Proactively drive and execute all administrative tasks to support the business and office operations.
• Organize customer meetings, local conferences, trade fairs, and internal/external events.
• Manage incoming calls, emails, and correspondence; respond and direct inquiries.
• Schedule resources, meetings, rooms, equipment, and business activities.
• Coordinate business travel and handle related expense claims.
• Prepare memos, documents, presentations, reports, and correspondence.
• Maintain database filing systems and documentation per company requirements.
• Coordinate onboarding and offboarding activities with IT and People teams.
• Support commercial activities like PO creation, vendor requests, and asset records.
• Assist sales/training activities with prequalification documents and meetings.

Connaissances

Executive support

Calendar management

Communications

Organizational skills

MS Office

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Description du poste

Siemens Mobility in the UAE is seeking an Executive Assistant to support business operations and enable our teams to deliver excellence across the UAE.

Expect to proactively manage calendars and travel, organize meetings and events, handle communications, prepare reports, and maintain CRM data. The ideal candidate has 5–7 years in administration, excellent English, strong MS Office skills, and the ability to work independently in a fast-paced environment; German is preferred.