Hybrid Team Assistant: Admin & Operations

Siemens; Abu Dhabi; Hybrid; AED 36,000 - 60,000; Full time

Benefits offered by this job

Mobile work 2-3 days per week

Job summary

Siemens is seeking a Team Assistant in the UAE to provide reliable administrative support to management and project teams. You will manage calendars, organize meetings, and support travel, onboarding, and documentation processes in a multicultural, digitally enabled environment.

The role emphasizes accurate records, preparation of reports and dashboards, and collaboration with various functions to ensure compliant operations and timely execution of tasks.

Qualifications

• Bachelor degree or diploma in Business Administration, Office Management, Commerce, Management, or a related discipline.
• 0-2 years of professional work experience UAE National with a valid UAE Family Book.
• Good command of Arabic and English, both written and spoken.
• Good working knowledge of Microsoft Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Strong organizational, time-management, communication, and follow-up skills.
• Ability to prioritize multiple activities, meet deadlines, and work accurately with attention to detail.
• Professional, service-oriented, collaborative, and comfortable working in a multicultural environment.
• Willingness to learn Siemens processes, digital tools, and project-related administrative workflows.

Responsibilities

• Provide day-to-day administrative and organizational support to the management, project managers, and wider team.
• Manage calendars, coordinate appointments, organize meetings, and support the preparation of agendas, presentations, meeting minutes, and follow-up actions.
• Coordinate business travel, accommodation, visitor arrangements, and related documentation in accordance with Siemens processes.
• Support internal and external correspondence, customer visits, workshops, training sessions, team events, and management meetings.
• Maintain accurate electronic records, team folders, distribution lists, contact lists, trackers, and departmental documentation.
• Assist with onboarding and offboarding coordination for employees, interns, and external resources, including access and workplace requirements.
• Support purchase requisitions, purchase orders, invoice follow-up, expense documentation, and coordination with suppliers and internal functions, as applicable.
• Prepare and consolidate routine reports, presentations, dashboards, and status updates using Microsoft 365 applications and Siemens systems.
• Coordinate with People & Organization, Finance, Procurement, IT, EHS, Quality, and other support functions to facilitate timely completion of administrative activities.
• Handle sensitive and confidential information with professionalism, discretion, and integrity.
• Support continuous improvement and digitalization of administrative processes and team workflows.
• Ensure compliance with Siemens policies, Business Conduct Guidelines, information security, Quality, EHS, and applicable UAE requirements.

Skills

Microsoft Office

Time management

Communication

Calendar management

Education

Bachelor's degree or diploma in Business Administration or related

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

Siemens is seeking a Team Assistant in the UAE to provide reliable administrative support to management and project teams. You will manage calendars, organize meetings, and support travel, onboarding, and documentation processes in a multicultural, digitally enabled environment.

The role emphasizes accurate records, preparation of reports and dashboards, and collaboration with various functions to ensure compliant operations and timely execution of tasks.