Hybrid Team Assistant: Admin & Coordination Pro

Siemens; Abu Dhabi; Hybrid; AED 60,000 - 100,000; Full time

Benefits offered by this job

Mobile work 2-3 days/week

Diverse and inclusive culture

Learning and development opportunities

Job summary

Siemens Smart Infrastructure - Grid Software in the UAE seeks a Team Assistant to provide administrative support to management and project teams, coordinating calendars, travel, and documentation, and ensuring compliant, efficient workflows.

The role covers onboarding/offboarding assistance, reporting with MS 365, and collaboration with Finance, IT, and Procurement. 0–2 years' experience and Arabic/English bilingualism are preferred; willingness to learn Siemens processes is essential.

Qualifications

• Bachelor degree or diploma in Business Administration, Office Management, Commerce, Management, or a related discipline.
• 0-2 years of professional work experience
• UAE National with a valid UAE Family Book
• Good command of Arabic and English, both written and spoken
• Good working knowledge of Microsoft Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
• Strong organizational, time-management, communication, and follow-up skills
• Ability to prioritize multiple activities, meet deadlines, and work accurately with attention to detail
• Professional, service-oriented, collaborative, and multicultural environment
• Willingness to learn Siemens processes, digital tools, and project-related administrative workflows

Responsibilities

• Provide day-to-day administrative and organizational support to the management, project managers, and wider team.
• Manage calendars, coordinate meetings, organize meetings, and support the preparation of agendas, presentations, meeting minutes, and follow-up actions.
• Coordinate business travel, accommodation, visitor arrangements, and related documentation in accordance with Siemens processes.
• Support internal and external correspondence, customer visits, workshops, training sessions, team events, and management meetings.
• Maintain accurate electronic records, team folders, distribution lists, contact lists, trackers, and departmental documentation.
• Assist with onboarding and offboarding coordination for employees, interns, and external resources, including access and workplace requirements.
• Support purchase requisitions, purchase orders, invoice follow-up, expense documentation, and coordination with suppliers and internal functions, as applicable.
• Prepare and consolidate routine reports, presentations, dashboards, and status updates using Microsoft 365 applications and Siemens systems.
• Coordinate with People & Organization, Finance, Procurement, IT, EHS, Quality, and other support functions to facilitate timely completion of administrative activities.
• Handle sensitive and confidential information with professionalism, discretion, and integrity.
• Support continuous improvement and digitalization of administrative processes and team workflows.
• Ensure compliance with Siemens policies, Business Conduct Guidelines, information security, Quality, EHS, and applicable UAE requirements.

Skills

Organizational skills

Time-management

Communication skills

Follow-up skills

Multicultural teamwork

Arabic & English proficiency

Education

Bachelor's or diploma in Business Administration / Office Management

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Siemens Smart Infrastructure - Grid Software in the UAE seeks a Team Assistant to provide administrative support to management and project teams, coordinating calendars, travel, and documentation, and ensuring compliant, efficient workflows.

The role covers onboarding/offboarding assistance, reporting with MS 365, and collaboration with Finance, IT, and Procurement. 0–2 years' experience and Arabic/English bilingualism are preferred; willingness to learn Siemens processes is essential.