Executive Assistant & Office Manager - UAE Operations

NTT DATA, Inc.; Abu Dhabi; On-site; AED 180,000 - 280,000; Full time

Job summary

NTT DATA UAE is seeking an Office Manager / Executive Assistant to ensure smooth day-to-day operations across Abu Dhabi and Dubai and to provide dedicated executive support to senior UAE leadership.

You will own office administration end-to-end, coordinate facilities, events and visits, manage calendars and travel, and collaborate with internal teams and suppliers to create a welcoming, highly professional environment.

Qualifications

• Bachelor's degree preferred in Business Administration or related field.
• Experience as Office Manager or EA in corporate environment.
• Experience coordinating meetings, office activities and internal events.
• Experience handling confidential information.
• Experience with multiple stakeholders and suppliers.
• Experience in multinational or regional organizations is advantageous.

Responsibilities

• Own day-to-day office management across Abu Dhabi and Dubai.
• Coordinate facilities, logistics, supplies, and service providers.
• Serve as a point of contact for employees, visitors and stakeholders.
• Support reception activities to ensure a professional welcome.
• Provide EA support to senior UAE leadership, including calendar and travel.
• Coordinate executive visits and meetings.
• Plan internal office events and employee activities.
• Collaborate with internal teams and suppliers for office needs.
• Anticipate requirements and follow through to completion.
• Prepare documents and materials for meetings and executive activities.
• Handle confidential information with discretion.
• Support special projects and UAE business initiatives.

Skills

Office management

Executive support

Event coordination

Stakeholder management

Communication skills

Discretion

Multisite coordination

Proactive problem solving

Education

Bachelor's degree in Business Administration, Management or related field

Tools

Microsoft Office

Job description

NTT DATA UAE is seeking an Office Manager / Executive Assistant to ensure smooth day-to-day operations across Abu Dhabi and Dubai and to provide dedicated executive support to senior UAE leadership.

You will own office administration end-to-end, coordinate facilities, events and visits, manage calendars and travel, and collaborate with internal teams and suppliers to create a welcoming, highly professional environment.