Executive Assistant II

talabat; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

Talabat in Dubai is seeking an experienced Executive Assistant to support C-suite executives. You will manage calendars, coordinate complex travel, prepare reports, and maintain relationships with internal teams and external partners.

The role requires discretion, proactive planning, and the ability to handle confidential information in a fast-paced environment. You will collaborate with the EA team to ensure consistency and seamless operations for executive initiatives.

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting C-suite management.
• Exceptional organizational and multitasking abilities.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently with a proactive attitude and thrive in a team environment.
• Demonstrated emotional intelligence and discretion in handling confidential matters.
• Proficiency in G-Suite and other office productivity tools.
• Flexible, adaptable, and capable of maintaining composure in dynamic, fast-paced environments.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate complex and detailed travel arrangements efficiently.
• Prioritize and manage multiple tasks and projects with excellent attention to detail and organizational skills.
• Prepare and support with reports, documents, and presentations for town halls, meetings, and summits.
• Build and maintain strong relationships with internal teams, external partners, and stakeholders.
• Handle sensitive and confidential information with discretion and emotional maturity.
• Anticipate the needs of executives, demonstrating a proactive and 'two steps ahead' mindset.
• Resolve issues swiftly and effectively by thinking on your feet and maintaining composure under pressure.
• Utilize G-Suite applications (Google Calendar, Docs, Sheets, Slides) to enhance productivity and collaboration.
• Identify opportunities to improve processes and propose innovative solutions as a forward-thinking contributor.
• Support the executive team with ad hoc projects, events,and operational support as needed.
• Support with and lead on event management / team.
• Work closely with the EA team to ensure consistency and seamless organization.

Skills

Executive support

Calendar management

Multitasking

Communication skills

Discretion

Proactive attitude

G-Suite proficiency

Stakeholder management

Tools

G-Suite

Job description

Talabat is part of the Delivery Hero Group, the world's pioneering local delivery platform, our mission is to deliver an amazing experience-fast, easy, and to your door. We operate in around 65 countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.

Job Description

• Manage complex calendars, schedule meetings, and coordinate complex and detailed travel arrangements efficiently.
• Prioritize and manage multiple tasks and projects with excellent attention to detail and organizational skills.
• Prepare and support with reports, documents, and presentations for town halls, meetings, and summits.
• Build and maintain strong relationships with internal teams, external partners, and stakeholders.
• Handle sensitive and confidential information with discretion and emotional maturity.
• Anticipate the needs of executives, demonstrating a proactive and 'two steps ahead' mindset.
• Resolve issues swiftly and effectively by thinking on your feet and maintaining composure under pressure.
• Utilize G-Suite applications (Google Calendar, Docs, Sheets, Slides) to enhance productivity and collaboration.
• Identify opportunities to improve processes and propose innovative solutions as a forward-thinking contributor.
• Support the executive team with ad hoc projects, events,and operational support as needed.
• Support with and lead on event management / team.
• Work closely with the EA team to ensure consistency and seamless organization.

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting C-suite management
• Exceptional organizational and multitasking abilities
• Strong interpersonal and communication skills, both written and verbal
• Ability to work independently with a proactive attitude and also thrive in a team environment
• Demonstrated emotional intelligence and discretion in handling confidential matters
• Proficiency in G-Suite and other office productivity tools
• Flexible, adaptable, and capable of maintaining composure in dynamic, fast-paced environments