Executive Assistant II

Tanqeeb; Abu Dhabi; On-site; AED 300,000 - 480,000; Full time

Job summary

Talabat is seeking an organized Executive Assistant to support our senior leadership team. You will manage calendars, coordinate travel, and prepare materials for meetings, ensuring flawless execution across multiple priorities.

Ideal candidates will demonstrate exceptional communication, discretion, and the ability to work independently while thriving in a collaborative, fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant supporting C-suite leadership.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills with discretion and professionalism.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Manage complex calendars and coordinate meetings and travel for senior leaders.
• Prepare reports, presentations, and materials for town halls and meetings.
• Build relationships with internal teams, partners, and stakeholders.
• Handle confidential information with discretion and emotional maturity.
• Support ad hoc projects and events for the executive team.

Skills

Calendar management

Travel arrangements

C-suite support

Discretion

Multitasking

Written & verbal comms

G-Suite proficiency

Stakeholder relations

Tools

G-Suite

Job description

Job description

About the opportunity

We are seeking a highly organized and adaptable Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will excel in managing multiple C-suites and their priorities, demonstrating strong communication skills, and maintaining composure in high-pressure situations. This role requires a proactive, resourceful individual with exceptional interpersonal skills and the ability to work both independently and collaboratively.

• Manage complex calendars, schedule meetings, and coordinate complex and detailed travel arrangements efficiently.

• Prioritize and manage multiple tasks and projects with excellent attention to detail and organizational skills.

• Prepare and support with reports, documents, and presentations for town halls, meetings, and summits.

• Build and maintain strong relationships with internal teams, external partners, and stakeholders.

• Handle sensitive and confidential information with discretion and emotional maturity.

• Anticipate the needs of executives, demonstrating a proactive and 'two steps ahead' mindset.

• Resolve issues swiftly and effectively by thinking on your feet and maintaining composure under pressure.

• Utilize G-Suite applications (Google Calendar, Docs, Sheets, Slides) to enhance productivity and collaboration.

• Identify opportunities to improve processes and propose innovative solutions as a forward-thinking contributor.

• Support the executive team with ad hoc projects, events,and operational support as needed.

• Support with and lead on event management / team.

• Work closely with the EA team to ensure consistency and seamless organization.

What you need to be successful

• Proven experience as an Executive Assistant or in a similar role supporting C-suite management

• Exceptional organizational and multitasking abilities

• Strong interpersonal and communication skills, both written and verbal

• Ability to work independently with a proactive attitude and also thrive in a team environment

• Demonstrated emotional intelligence and discretion in handling confidential matters

• Proficiency in G-Suite and other office productivity tools

• Flexible, adaptable, and capable of maintaining composure in dynamic, fast-paced environments

Who we are

Talabat is part of the Delivery Hero Group, the world's pioneering local delivery platform, our mission is to deliver an amazing experience-fast, easy, and to your door. We operate in around 65 countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.