Executive Assistant II

Talabat Holding; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Talabat Holding in Dubai is seeking an Executive Assistant to support the senior leadership team, managing calendars, coordinating complex travel, and handling confidential information with discretion.

The role requires proactive, resourceful professionals with excellent interpersonal skills who can work independently and with teams to keep executives aligned and processes efficient.

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting C-suite management.
• Exceptional organizational and multitasking abilities.
• Strong interpersonal and communication skills, written and verbal.

Responsibilities

• Manage complex calendars, meetings, and travel arrangements.
• Prioritize tasks and projects with high attention to detail.
• Prepare reports, documents, and presentations for meetings.
• Support with events and executive team operations.
• Build relationships with staff, partners, and stakeholders.
• Maintain discretion with confidential information.
• Collaborate with EA team for consistency and efficiency.

Skills

C-suite support

Calendar management

Travel coordination

Communication skills

Proactive problem solving

G-Suite proficiency

Tools

G-Suite

Google Calendar

Docs

Sheets

Slides

Job description

div We are seeking a highly organized and adaptable Executive Assistant to provide comprehensive support to our senior leadership team The ideal candidate will excel in managing multiple C-suites and their priorities demonstrating strong communication skills and maintaining composure in high-pressure situations This role requires a proactive resourceful individual with exceptional interpersonal skills and the ability to work both independently and collaboratively

Responsibilities

• Manage complex calendars schedule meetings and coordinate complex and detailed travel arrangements efficiently
• Prioritize and manage multiple tasks and projects with excellent attention to detail and organizational skills
• Prepare and support with reports documents and presentations for town halls meetings and summits
• Build and maintain strong relationships with internal teams external partners and stakeholders
• Handle sensitive and confidential information with discretion and emotional maturity
• Anticipate the needs of executives demonstrating a proactive and two steps ahead mindset
• Resolve issues swiftly and effectively by thinking on your feet and maintaining composure under pressure
• Utilize G-Suite applications Google Calendar Docs Sheets Slides to enhance productivity and collaboration
• Identify opportunities to improve processes and propose innovative solutions as a forward-thinking contributor
• Support the executive team with ad hoc projects events and operational support as needed
• Support with and lead on event management team
• Work closely with the EA team to ensure consistency and seamless organization div

Requirements

• Proven experience as an Executive Assistant or in a similar role supporting C-suite management
• Exceptional organizational and multitasking abilities
• Strong interpersonal and communication skills, both written and verbal
• Ability to work independently with a proactive attitude and also thrive in a team environment
• Demonstrated emotional intelligence and discretion in handling confidential matters
• Proficiency in G-Suite and other office productivity tools
• Flexible, adaptable, and capable of maintaining composure in dynamic, fast-paced environments