Executive Assistant: Calendar, Travel & Admin Pro

Xplus Printing Press LLC; Dubai; Vor Ort; AED 60.000 - 90.000; Vollzeit

Zusammenfassung

Xplus Printing Press LLC in Dubai seeks a proactive Personal Assistant to support an executive team. You will manage complex calendars, screen communications, and coordinate meetings with internal and external stakeholders.

The role requires 2–3+ years of administrative experience, strong MS Office and Google Workspace skills, and excellent English. Arabic skills are a plus. The ideal candidate is organized, discreet, and proactive.

Qualifikationen

• 2–3+ years in a PA/Executive Secretary/Administrative Assistant role.
• Proficiency with MS Office, Google Workspace and scheduling tools.
• Excellent English communication; Arabic or regional languages a plus.

Aufgaben

• Maintain and organize daily, weekly, and monthly calendars.
• Screen calls, emails, WhatsApp messages, and official mail.
• Draft, proofread and format letters, memos, reports, presentations and meeting minutes.
• Plan domestic and international travel, including flights, hotels, itineraries and visas.
• Set up and maintain physical and digital filing systems and confidential documents.
• Act as primary liaison between executive and internal departments, clients, vendors and authorities.
• Handle expense tracking, office supplies, event coordination and occasional personal errands.

Kenntnisse

Discretion

Organization

Time management

Proactiveness

Interpersonal etiquette

Ausbildung

High school diploma or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Google Workspace

Scheduling tools

Jobbeschreibung

Xplus Printing Press LLC in Dubai seeks a proactive Personal Assistant to support an executive team. You will manage complex calendars, screen communications, and coordinate meetings with internal and external stakeholders.

The role requires 2–3+ years of administrative experience, strong MS Office and Google Workspace skills, and excellent English. Arabic skills are a plus. The ideal candidate is organized, discreet, and proactive.