Executive Assistant

Stryker; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading medical technology company in Dubai seeks an experienced Administrative Assistant to provide comprehensive support for executive functions. Responsibilities include managing schedules, organizing events, and liaising with stakeholders. Ideal candidates will have 3-5 years of experience in administrative roles, proficiency in Microsoft Office, and strong organizational skills. This onsite role requires discretion and the ability to handle confidential information. Occasional travel (30%) may be required.

Qualifications

• 3-5 years of experience as an administrative assistant or similar role.
• Experience in project coordination and event management.
• Ability to handle sensitive information with discretion.

Responsibilities

• Coordinate complex scheduling for the MENA LT team.
• Manage office services and develop workflow procedures.
• Assist in planning and executing special projects.

Skills

Administrative support

Project coordination

Event management

Fluency in English

Microsoft Office Suite

Time management

Problem-solving

Education

Certified Administrative Professional

Executive Assistant Certification

Tools

Microsoft Office Suite

Google Workspace

Document management systems

Job description

Work Flexibility: Onsite

What You Will Do

• Coordinate complex scheduling for the MENA LT team, including managing calendars, meetings, appointments, travel arrangements, and providing comprehensive administrative support.
• Capture and process data using various software such as word processing, spreadsheets, and PowerPoint.
• Assist in planning and executing special projects and initiatives.
• Manage all aspects of office services, evaluate and develop office policies and procedures to improve workflow, and anticipate future needs as the organization grows.
• Assist in selecting vendors and purchasing equipment, services, and supplies necessary for the organization.
• Serve as the primary point of contact between the Manager and internal or external stakeholders, and draft, review, and distribute communications on behalf of the GM.
• Plan and organize executive events, meetings, and conferences both onsite and offsite, including venue selection, catering, communication, and travel arrangements.
• Handle sensitive and confidential information with discretion and integrity, ensuring compliance with company policies and procedures.

What You Need

• Certified Administrative Professional, Executive Assistant Certification, or similar qualification.
• 3-5 years of experience as an administrative assistant, executive assistant, office manager, or in a similar role.
• Experience in project coordination or event management.
• Fluency in English.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Google Workspace (Docs, Sheets, Drive, etc.) or other cloud-based tools.
• Ability to use document management systems (e.g., SharePoint, Dropbox, or Box) to organize and share files efficiently.
• Excellent communication, time management, and problem-solving skills.

Travel Percentage: 30%