Executive Assistant

MILELE MOTORS FZE; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to provide comprehensive support to the Chairman. This dynamic role involves managing schedules, coordinating with teams, and handling sensitive information with discretion. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. Join a forward-thinking company where your contributions will enhance the efficiency of high-level operations and personal activities, making a significant impact in a fast-paced environment.

Qualifications

• 5-6 years of experience as an Executive Assistant in automotive or real estate sectors.
• Bachelor's degree in business administration or related field.

Responsibilities

• Manage the Chairman's calendar and coordinate meetings and travel.
• Act as the primary contact between the Chairman and stakeholders.
• Handle confidential documents and assist with personal arrangements.

Skills

Organizational Skills

Verbal Communication

Written Communication

Problem-Solving

Discretion and Professionalism

Independence

Adaptability

MS Office Suite

Fluency in English

Proficiency in Urdu or Hindi

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Job description

Job Purpose

To provide comprehensive personal and professional support to the Chairman, ensuring smooth coordination and execution of all official and personal activities. The role involves managing schedules, correspondence, coordination with internal teams, and handling ad-hoc tasks related to Milele Car Rental and Milele Properties.

Duties and Responsibilities

• Manage the Chairman's calendar, including scheduling meetings, appointments, and travel.
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Support in both official business activities and personal errands or tasks.
• Coordinate and follow up with team members in Milele Car Rental and Milele Properties to ensure the timely execution of assignments.
• Handle confidential documents and sensitive information with utmost discretion.
• Prepare and review correspondence, reports, and presentations as required.
• Ensure timely follow-up on delegated tasks and projects.
• Handle ad-hoc administrative and coordination tasks as assigned by the Chairman.
• Assist with personal arrangements, including appointments, bookings, and logistics.

Skills required

• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Proactive and resourceful with a hands-on approach to problem-solving.
• High level of discretion and professionalism.
• Ability to work independently with minimal supervision.
• Flexible and adaptable to changing priorities.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Fluency in English; proficiency in Urdu or Hindi is a must.

Position Qualifications

• Bachelor's degree in business administration or related field.
• 5 to6 years of experience as an Executive Assistant, preferably in the automotive, real estate, or car rental sectors.