Executive Administrative & Projects Coordinator

Blackstone eIT; Dubai; On-site; AED 56,000 - 100,000; Full time

Job summary

Remote DXB in Dubai seeks an experienced administrative professional to support DT leadership and project teams. You will manage calendars, prepare agendas and minutes, handle correspondence, and coordinate invoicing and vendor activities.

The role also involves organizing travel, creating executive presentations, and maintaining meticulous records across projects. Ideal candidates will hold a Diploma or Bachelor’s in Business Administration, have proven secretarial experience, and be proficient

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• Proven experience in an administrative or secretarial role (DT / IT / PMO preferred).
• Proficiency in MS Office.

Responsibilities

• Provide secretarial and administrative support to DT leadership and project teams.
• Manage calendars, meetings, agendas, and minutes of meetings.
• Handle official correspondence, emails, and document control.
• Support Commissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking.
• Manage vendor invoicing, verification, submission, and payment follow-ups.
• Maintain vendor records and support vendor coordination activities.
• Liaise with Finance, Procurement, and vendors to resolve billing and payment issues.
• Maintain accurate records, reports, and project documentation.
• Support meetings, workshops, and DT office activities.
• Manage travel and seating arrangements.
• Create executive meeting presentations.

Skills

MS Office proficiency

Communication

Organization

Multitasking

Secretarial support

Education

Diploma or Bachelor’s degree in Business Administration or related field

Tools

Office productivity tools

Job description

Remote DXB in Dubai seeks an experienced administrative professional to support DT leadership and project teams. You will manage calendars, prepare agendas and minutes, handle correspondence, and coordinate invoicing and vendor activities.

The role also involves organizing travel, creating executive presentations, and maintaining meticulous records across projects. Ideal candidates will hold a Diploma or Bachelor’s in Business Administration, have proven secretarial experience, and be proficient