Office Operations & Admin Coordinator

confidential; Dubai; On-site; AED 54,000 - 71,000; Full time

Job summary

Confidential is seeking an Office Secretary in Dubai to provide comprehensive administrative support. The role involves managing daily secretarial tasks, handling communications, and coordinating with staff and clients to ensure smooth office operations.

The ideal candidate will be organized, reliable, and capable of juggling multiple tasks efficiently while maintaining documentation and schedules, ensuring timely completion of reports and presentations.

Qualifications

• Organized and reliable administrative professional.
• Ability to handle multiple tasks efficiently.

Responsibilities

• Manage daily administrative and secretarial activities.
• Answer phone calls, emails, and routine inquiries professionally.
• Schedule meetings, appointments, and office activities.
• Prepare letters, reports, documents, and presentations.
• Maintain and organize physical and digital records.
• Handle incoming and outgoing correspondence.
• Coordinate with staff, clients, suppliers, and other business contacts.
• Monitor office supplies and coordinate replenishment when required.
• Maintain calendars, files, and confidential documents.
• Assist management with administrative tasks and follow-ups.
• Perform data entry and maintain accurate office records.
• Support smooth day-to-day office operations.

Job description

Confidential is seeking an Office Secretary in Dubai to provide comprehensive administrative support. The role involves managing daily secretarial tasks, handling communications, and coordinating with staff and clients to ensure smooth office operations.

The ideal candidate will be organized, reliable, and capable of juggling multiple tasks efficiently while maintaining documentation and schedules, ensuring timely completion of reports and presentations.