Executive Administrative Assistant to Senior Leadership

AL Khail Mall; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

AL Khail Mall is seeking an Administrative Assistant to provide comprehensive secretarial support to senior management and department leaders in Dubai. The role emphasizes discreet handling of confidential information, calendar management, and coordination of meetings with accurate MoMs.

The ideal candidate will have 2–4 years of UAE experience, fluency in Arabic and strong English communication, and the ability to manage multiple priorities with professionalism and tact.

Qualifications

• Bachelor's degree or diploma in a related field is required.
• 2–4 years of administrative or secretarial experience in the UAE.
• Experience supporting senior management and department managers.
• Proven ability to coordinate meetings, prepare Minutes of Meeting, and produce official correspondence and reports.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative and secretarial support to senior management and department managers.
• Coordinate calendars, appointments, meetings, schedules, and daily priorities.
• Organize internal and external meetings with agendas and documents.
• Attend meetings and prepare Minutes of Meeting (MoM).
• Circulate approved minutes and follow up on actions and deadlines.
• Maintain action trackers and provide updates on pending matters.
• Draft and distribute official correspondence, letters, memos, and presentations.
• Coordinate travel arrangements and related logistics when needed.

Skills

Meeting coordination

Minutes of Meeting

Secretarial support

Calendar management

Discretion

Communication

Arabic-English bilingual

Education

Bachelor's degree in Business Administration or related field

Diploma in Office Management or related field

Tools

MS Office

Job description

AL Khail Mall is seeking an Administrative Assistant to provide comprehensive secretarial support to senior management and department leaders in Dubai. The role emphasizes discreet handling of confidential information, calendar management, and coordination of meetings with accurate MoMs.

The ideal candidate will have 2–4 years of UAE experience, fluency in Arabic and strong English communication, and the ability to manage multiple priorities with professionalism and tact.