Executive Admin Coordinator for Department Support

SmartRecruiters, Inc.; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Six Construct seeks an Administration Officer (UAE Nationals Only) to provide essential administrative support to the Head of Department in the Dubai Engineering Department. You will coordinate with HR, Finance and Administration on attendance, leave, and related processes, while maintaining records and ensuring timely, accurate reporting.

The role involves managing office assets, handling invoices and expenses, and ensuring confidentiality and security of information.

Qualifications

• 1-5 years of experience in administrative/office support roles.
• Experience maintaining attendance, leave records and employee documentation.
• Experience with invoice processing, expense tracking and budget monitoring.
• Experience managing office assets, inventory and office supplies.
• Experience in document control and maintaining registers/tracks.

Responsibilities

• Provide administrative support to the Head of Department.
• Coordinate with HR, Finance and Administration on behalf of employees for leave, attendance and related topics.
• Maintain attendance and leave records; ensure timely updates of attendance sheets.
• Perform clerical tasks: filing, copying, mail handling, appointments, etc.
• Coordinate training schedules and employee records; support budget tracking and cost reporting.
• Assist in processing invoices and payment requests; maintain expense records and petty cash.
• Manage office assets, inventory, and office supplies; coordinate document requirements.
• Update document registers and trackers; monitor deadlines and renewals.
• Generate periodic administrative reports; ensure confidentiality and security of information.

Skills

Office coordination

Administrative support

Document control

Budget tracking

Job description

Six Construct seeks an Administration Officer (UAE Nationals Only) to provide essential administrative support to the Head of Department in the Dubai Engineering Department. You will coordinate with HR, Finance and Administration on attendance, leave, and related processes, while maintaining records and ensuring timely, accurate reporting.

The role involves managing office assets, handling invoices and expenses, and ensuring confidentiality and security of information.