Executive Admin Officer: Dept Support & Records

SmartRecruiters, Inc.; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Six Construct, a subsidiary of the BESIX Group, is seeking an Administration Officer (UAE Nationals Only) to provide administrative and operational support to the Head of Department at the DED - Dubai Engineering Department. Based in Dubai, you will coordinate with HR, Finance, and Administration and manage attendance, leave records, and documentation.

You will handle office assets, stationery, invoices, expense tracking, and document control, ensuring timely reports, confidentiality, and

Qualifications

• 1-5 years of experience in administrative support or related roles.
• Experience maintaining attendance, leave records, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.
• Experience managing office supplies, assets, and inventory.
• Experience in document control and maintaining trackers and registers.

Responsibilities

• Provide administrative support to the Head of Department.
• Coordinate with HR, finance and administration on behalf of employees for leave applications and attendance.
• Maintain attendance and leave records and ensure timely updates.
• Perform filing, faxing, copying, appointment scheduling, and mail handling.
• Coordinate leave applications and personnel documentation.
• Coordinate training schedules and employee records.
• Support budget tracking and cost reporting activities.
• Assist in processing invoices and payment requests.
• Maintain records of expenses and petty cash transactions.
• Manage office assets and inventory.
• Coordinate office supplies, equipment, and stationery requirements.
• Coordinate with department staff on document requirements.
• Process document submissions and returns; update registers and trackers.
• Monitor administrative deadlines and renewals; generate periodic reports.
• Ensure confidentiality and security of information.

Skills

Experience in admin and coordination

Attendance & leave record management

Invoice processing & expense tracking

Budget monitoring & cost reporting

Office assets & inventory management

Job description

Six Construct, a subsidiary of the BESIX Group, is seeking an Administration Officer (UAE Nationals Only) to provide administrative and operational support to the Head of Department at the DED - Dubai Engineering Department. Based in Dubai, you will coordinate with HR, Finance, and Administration and manage attendance, leave records, and documentation.

You will handle office assets, stationery, invoices, expense tracking, and document control, ensuring timely reports, confidentiality, and