Administration Officer (UAE Nationals Only)

Tanqeeb; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Benefits

Positive Workplace Culture

Career growth opportunities

Job summary

Six Construct, a leading Middle East contractor, is seeking an Administrative Assistant to support the Head of Department with HR, Finance and Administration. You will maintain attendance records, manage budgets and invoices, and handle document control and office assets.

This role involves coordinating training, tracking expenses, and ensuring data security across departmental records. The ideal candidate has 1–5 years in an administrative/office coordination role, strong organizational skills,

Qualifications

• 1–5 years in administrative/office support roles.
• Experience maintaining attendance, leave records, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.

Responsibilities

• Provide administrative support to the Head of Department.
• Coordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/attendance).
• Maintain attendance and leave records; ensure timely update of attendance sheets.
• Perform basic clerical tasks (filing, mailing, appointments).
• Coordinate leave applications and personnel documentation; maintain records.
• Coordinate training schedules and employee records; support budget tracking and cost reporting.
• Assist in processing invoices and payment requests; manage petty cash records.
• Maintain office assets and inventory; coordinate supplies and stationery.
• Coordinate with department staff on document requirements; update registers and trackers.
• Monitor deadlines and renewals; generate administrative reports.

Skills

Administrative coordination

Office administration

Attendance tracking

Expense tracking

Documentation

Tools

Microsoft Office

Job description

Job description

Company Description

Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of 16,000 in the Middle East, and a total of 19,000 worldwide.

Job Description

Why This Role Matters

This role provides administrative and operational support to the Head of Department by coordinating employee-related matters with HR, Finance, and Administration, maintaining attendance and leave records, and ensuring timely completion of administrative processes. The position is responsible for managing office administration activities, employee documentation, training records, office assets and supplies, budget and expense tracking, invoice processing, and document control. The role also involves monitoring deadlines and renewals, generating administrative reports, and ensuring the confidentiality, accuracy, and security of all departmental information and records.

What You’ll Drive

• Provide administrative support to the Head of Department
• Coordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/ attendance, etc.)
• Maintain attendance and leave records
• Assure timely update of attendance sheets by employees
• Perform basic clerical functions, such as filing, faxing, copying, making appointments, handling mail, etc.
• Coordinate leave applications and personnel documentation
• Coordinate training schedules and employee records
• Support budget tracking and cost reporting activities
• Assist in processing invoices and payment requests
• Maintain records of expenses and petty cash transactions
• Manage office assets and inventory
• Coordinate office supplies, equipment, and stationery requirements
• Coordinate with department staff on document requirements
• Process document submissions and returns
• Update document registers and trackers
• Monitor administrative deadlines and renewals
• Generate periodic administrative reports
• Ensure confidentiality and security of information

Qualifications

You’re a Great Fit If You Have

• 1-5 years of experience in an administrative, office coordination, executive assistant, or department support role.
• Previous experience maintaining attendance, leave records, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.
• Experience managing office supplies, assets, and inventory.
• Experience in document control and maintaining records, trackers, and registers.

Why You’ll Enjoy Working with Us

• Competitive Benefits
• Positive Workplace Culture
• Opportunity to work with a leading international construction group
• Exposure to large-scale, high-impact projects in the Middle East
• Collaborative, diverse, and professional work environment
• Career growth and development opportunities

Additional Information

We believe our employees are key to our success, hence, we offer an inspiring working environment where our people feel rewarded & engaged. Career opportunities & training programs are offered to help you develop both personally and professionally and we offer attractive additional benefits to your monthly remuneration

Preferred candidate

Nationality

United Arab Emirates