Administrative Operations Coordinator

BESIX Middle East & Africa; Dubai; On-site; AED 89,000 - 167,000; Full time

Benefits offered by this job

Competitive Benefits

Positive Workplace Culture

Exposure to large-scale projects

Job summary

Six Construct, a subsidiary of the BESIX Group, seeks an organized Administrative Coordinator in Dubai to provide essential support to the Head of Department. You will coordinate with HR, Finance and Administration, and manage attendance and leave records while ensuring timely processes.

You will handle office administration, employee documentation, training records, assets and supplies, budget tracking, invoice processing and document control with a focus on accuracy, confidentiality and

Qualifications

• 1-5 years in administrative, office coordination, executive assistant, or department support roles.
• Experience maintaining attendance, leave records, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.
• Experience managing office supplies, assets, and inventory.
• Experience in document control and maintaining records, trackers, and registers.

Responsibilities

• Provide administrative support to the Head of Department.
• Coordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/attendance).
• Maintain attendance and leave records.
• Ensure timely update of attendance sheets by employees.
• Perform basic clerical functions: filing, faxing, copying, appointments, mail handling.
• Coordinate leave applications and personnel documentation.
• Coordinate training schedules and employee records.
• Support budget tracking and cost reporting activities.
• Assist in processing invoices and payment requests.
• Maintain records of expenses and petty cash transactions.
• Manage office assets and inventory.
• Coordinate office supplies, equipment, and stationery requirements.
• Coordinate with department staff on document requirements.
• Process document submissions and returns; update document registers and trackers.
• Monitor administrative deadlines and renewals; generate periodic reports.
• Ensure confidentiality and security of information.

Skills

Administrative support

Office coordination

Attendance & leave records

Budget monitoring

Invoice processing

Job description

Six Construct, a subsidiary of the BESIX Group, seeks an organized Administrative Coordinator in Dubai to provide essential support to the Head of Department. You will coordinate with HR, Finance and Administration, and manage attendance and leave records while ensuring timely processes.

You will handle office administration, employee documentation, training records, assets and supplies, budget tracking, invoice processing and document control with a focus on accuracy, confidentiality and