Administration Officer (UAE Nationals Only)

BESIX Middle East & Africa; Dubai; On-site; AED 89,000 - 167,000; Full time

Benefits offered by this job

Competitive Benefits

Positive Workplace Culture

Exposure to large-scale projects

Job summary

Six Construct, a subsidiary of the BESIX Group, seeks an organized Administrative Coordinator in Dubai to provide essential support to the Head of Department. You will coordinate with HR, Finance and Administration, and manage attendance and leave records while ensuring timely processes.

You will handle office administration, employee documentation, training records, assets and supplies, budget tracking, invoice processing and document control with a focus on accuracy, confidentiality and

Qualifications

• 1-5 years in administrative, office coordination, executive assistant, or department support roles.
• Experience maintaining attendance, leave records, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.
• Experience managing office supplies, assets, and inventory.
• Experience in document control and maintaining records, trackers, and registers.

Responsibilities

• Provide administrative support to the Head of Department.
• Coordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/attendance).
• Maintain attendance and leave records.
• Ensure timely update of attendance sheets by employees.
• Perform basic clerical functions: filing, faxing, copying, appointments, mail handling.
• Coordinate leave applications and personnel documentation.
• Coordinate training schedules and employee records.
• Support budget tracking and cost reporting activities.
• Assist in processing invoices and payment requests.
• Maintain records of expenses and petty cash transactions.
• Manage office assets and inventory.
• Coordinate office supplies, equipment, and stationery requirements.
• Coordinate with department staff on document requirements.
• Process document submissions and returns; update document registers and trackers.
• Monitor administrative deadlines and renewals; generate periodic reports.
• Ensure confidentiality and security of information.

Skills

Administrative support

Office coordination

Attendance & leave records

Budget monitoring

Invoice processing

Job description

Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of 16,000 in the Middle East, and a total of 19,000 worldwide.

Job Description

Why This Role Matters

This role provides administrative and operational support to the Head of Department by coordinating employee-related matters with HR, Finance, and Administration, maintaining attendance and leave records, and ensuring timely completion of administrative processes. The position is responsible for managing office administration activities, employee documentation, training records, office assets and supplies, budget and expense tracking, invoice processing, and document control. The role also involves monitoring deadlines and renewals, generating administrative reports, and ensuring the confidentiality, accuracy, and security of all departmental information and records.

What You’ll Drive

• Provide administrative support to the Head of Department
• Coordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/ attendance, etc.)
• Maintain attendance and leave records
• Assure timely update of attendance sheets by employees
• Perform basic clerical functions, such as filing, faxing, copying, making appointments, handling mail, etc.
• Coordinate leave applications and personnel documentation
• Coordinate training schedules and employee records
• Support budget tracking and cost reporting activities
• Assist in processing invoices and payment requests
• Maintain records of expenses and petty cash transactions
• Manage office assets and inventory
• Coordinate office supplies, equipment, and stationery requirements
• Coordinate with department staff on document requirements
• Process document submissions and returnsUpdate document registers and trackers
• Monitor administrative deadlines and renewals
• Generate periodic administrative reports
• Ensure confidentiality and security of information

Qualifications

You’re a Great Fit If You Have

• 1-5 years of experience in an administrative, office coordination, executive assistant, or department support role.
• Previous experience maintaining attendance, leave records, and employee documentation.
• Experience with invoice processing, expense tracking, and budget monitoring.
• Experience managing office supplies, assets, and inventory.
• Experience in document control and maintaining records, trackers, and registers.

Why You’ll Enjoy Working with Us

• Competitive Benefits
• Positive Workplace Culture
• Opportunity to work with a leading international construction group
• Exposure to large-scale, high-impact projects in the Middle East
• Collaborative, diverse, and professional work environment
• Career growth and development opportunities

Additional Information

We believe our employees are key to our success, hence, we offer an inspiring working environment where our people feel rewarded & engaged. Career opportunities & training programs are offered to help you develop both personally and professionally and we offer attractive additional benefits to your monthly remuneration