EOI - Document Control / Secretary

Dubai Branch; Dubai; On-site; AED 240,000 - 360,000; Full time

Job summary

Surbana Jurong seeks an experienced Document Control / Secretary to manage project documentation for a confidential metro rolling stock consultancy in Dubai. You will ensure consistency, quality and compliance with document control procedures while supporting engineering and management teams in registration, retrieval, archiving and communications workflows.

Responsibilities include maintaining DMS, logging and archiving drawings, RFIs and reports, applying templates, and coordinating with

Qualifications

• BSc or Diploma in Administration, Engineering or relevant field.
• Minimum 10 years experience in document control for infrastructure or rail/metro projects.
• Strong command of MS Office, Aconex, EDMS or other DMS platforms.
• Familiarity with RTA documentation protocols preferred.
• Detail-oriented with excellent organizational and communication skills.

Responsibilities

• Maintain and update document management systems (DMS) for incoming/outgoing documents.
• Log, track and archive correspondence, drawings, RFIs, submittals and reports.
• Ensure document templates and standards are applied consistently across the project.
• Support technical and commercial teams with documentation workflows and audit trails.
• Coordinate with client and contractor document controllers for compliance and exchange.

Skills

Detail-oriented

Organizational skills

Communication skills

Documentation coordination

Education

BSc or Diploma in Administration/Engineering or relevant field

Tools

MS Office

Aconex

EDMS/DMS platforms

Job description

SJ Overview:

Surbana Jurong Group (SJ Group) is a global multidisciplinary urban infrastructure and managed services consultancy headquartered in Singapore. With over 16000 employees across 120 offices worldwide SJ Group is committed to shaping cities into sustainable and smart environments. Our presence in the Middle East is anchored by our contribution to large-scale infrastructure and transport projects across the GCC.

Expressions of Interest:

We are currently inviting Expressions of Interest for the following roles as part of a confidential metro rolling stock consultancy bid project in Dubai. All positions are full-time UAE-based and require strong GCC experience with preference given to candidates with RTA project exposure.

About the Role:

The Document Control / Secretary will be responsible for managing all project documentation processes ensuring consistency quality and compliance with document control procedures. The role will support engineering and management teams in document registration retrieval archiving and communication workflows.

Key Responsibilities:

• Maintain and update document management systems (DMS) for incoming/outgoing documents
• Log track and archive correspondence drawings RFIs submittals and reports
• Ensure document templates and standards are applied consistently across the project
• Support technical and commercial teams with documentation workflows and audit trails
• Coordinate with client and contractor document controllers for compliance and exchange

Requirements:

• BSc or Diploma in Administration Engineering or relevant field
• Minimum 10 years experience in document control for infrastructure or rail/metro projects
• Strong command of MS Office Aconex EDMS or other DMS platforms
• Familiarity with RTA documentation protocols preferred
• Detail-oriented with excellent organizational and communication skills

Why Join Us

At Surbana Jurong we bring together talent teamwork innovation and a dynamic workplace to solve complex challenges creatively and collaboratively. Be part of a global multidisciplinary consultancy where your ideas and expertise are valued and rewarded.

At Surbana Jurong we put talent hard work teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!