Emiratization Buying Coordinator

Al-Futtaim; Abu Dhabi; On-site; AED 78,000 - 112,000; Full time

Job summary

Al-Futtaim is seeking a Buying Coordinator to support the buying team by maintaining accurate reports, stock levels and vehicle purchase records. You will work closely with the Buying Manager to ensure timely data, proper documentation, and compliance with procedures.

The role requires strong Excel skills, attention to detail, and good communication across departments to keep stock movements smooth and ready for sales.

Qualifications

• Experience in buying or purchasing coordination.
• Strong Excel skills and data management abilities.
• Excellent organizational and multitasking capabilities.
• Clear communication and stakeholder management.

Responsibilities

• Prepare, update, and maintain daily, weekly, and monthly buying reports, stock reports, and management trackers, ensuring timeliness and data accuracy.
• Create and update vehicle purchase, costing, mileage, location, status, and stock information in SAP and other approved systems, ensuring accuracy and timeliness.
• Coordinate stock transfer orders and vehicle movements between buying locations, workshops, preparation facilities, and sales locations, ensuring seamless logistics.
• Ensure compliance with company policies by maintaining organized records, protecting confidential information, and escalating issues like missing approvals or reporting variances promptly.
• Support the Buying Manager in administrative functions and report preparation, ensuring documentation and system records are precise and audit-ready.
• Follow up on cleaning, servicing, and preparation status of vehicles to ensure readiness for sales.

Skills

Buying coordination

Excel

Organizational skills

Communication skills

Tools

SAP

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Overview Of The Role:

The Buying Coordinator is essential in ensuring the smooth operation of buying administration, focusing on accurate and timely management of buying reports, stock levels, and vehicle purchasing records. The role requires strong organizational skills to support the Buying Manager and team, coordinating vehicle acquisitions and maintaining comprehensive documentation aligned with approved procedures. Success in this role hinges on attention to detail, proactive problem-solving, and effective communication with various departments to maintain seamless stock movements and updates.

What You Will Do:

• Prepare, update, and maintain daily, weekly, and monthly buying reports, stock reports, and management trackers, ensuring timeliness and data accuracy.
• Create and update vehicle purchase, costing, mileage, location, status, and stock information in SAP and other approved systems, ensuring accuracy and timeliness.
• Coordinate stock transfer orders and vehicle movements between buying locations, workshops, preparation facilities, and sales locations, ensuring seamless logistics.
• Ensure compliance with company policies by maintaining organized records, protecting confidential information, and escalating issues like missing approvals or reporting variances promptly.
• Support the Buying Manager in administrative functions and report preparation, ensuring documentation and system records are precise and audit-ready.
• Follow up on cleaning, servicing, and preparation status of vehicles to ensure readiness for sales.

Required Skills To Be Successful:

• Proven expertise in buying or purchasing coordination.
• Advanced proficiency in Microsoft Excel and related software.
• Strong organizational and multitasking capabilities.
• Exceptional communication and interpersonal skills.

What Qualifies You For The Role:

• Proven work experience as a buying or purchase coordinator or similar role, with a minimum of 3 years in the field.
• Demonstrated ability to multitask and manage time effectively, prioritizing tasks to meet deadlines in a fast-paced environment.
• Competence in Microsoft applications including Word, Excel, and Outlook, with additional advantage if experienced in SAP.
• Strong attention to detail to ensure all specifications are met, combined with good communication and interpersonal skills.